Associate Gallery Manager

About the role

The Associate Gallery Manager will support the day-to-day operations of the gallery, including gallery management, customer service, client relations, sales support, artist liaison, exhibitions, art fairs, events, and administrative operations. This role requires strong communication skills, excellent follow-through, and the ability to manage multiple priorities in a fast-paced gallery environment. The Associate Gallery Manager will work closely with the Manila and New York teams, providing coordination and administrative support for ongoing gallery projects, exhibitions, artists, and clients.

Key responsibilities

• Take ownership of front desk and front-of-house gallery operations, welcoming and assisting visitors, collectors, clients, artists, and guests in a professional and engaging manner
• Handle incoming phone calls, email inquiries, social media inquiries, and general gallery requests
• Maintain updated knowledge of key artists, collectors, exhibitions, gallery programs, and other information provided by managers and directors
• Track and report gallery visitorship and attendance statistics
• Conduct gallery tours and provide basic information about exhibitions and artworks to visitors
• Support art sales and client relations activities, including preparing and updating object lists, sales PDFs, price lists, quotations, and proposals
• Maintain and update the gallery's client and collector database
• Coordinate artist requirements, including studio visits, logistics, artwork movement, and other artist-related needs
• Provide logistics and administrative support for exhibitions, talks, screenings, art fairs, dinners, and special events
• Scan, organize, file, maintain, and archive gallery and administrative documents

About you

• Bachelor's degree in Fine Arts, Art History, Arts Management, Business Administration, Marketing, Communications, Hospitality, or a related field
• 3–5 years of relevant work experience in gallery operations, art management, client relations, sales, events, hospitality, luxury retail, or a similar environment
• Experience working in an art gallery, museum, auction house, cultural institution, luxury brand, or creative organization is highly preferred
• Strong knowledge or genuine interest in contemporary art, artists, exhibitions, and the art market
• Excellent English communication skills, both written and verbal
• Strong customer service and client relationship management skills
• Excellent organizational skills with strong attention to detail and follow-through
• Ability to manage multiple projects, deadlines, and priorities simultaneously
• Proficient in Microsoft Office and Google Workspace, particularly Word/Docs, Excel/Sheets, PowerPoint/Slides, and email/calendar applications
• Willing to assist during exhibitions, art fairs, events, installations, and other gallery activities, including occasional work outside regular office hours