ASSOCIATE GALLERY MANAGER

About the role

The Associate Gallery Manager supports daily gallery operations with a strong focus on client relations, collector relations, sales support, artist coordination, and gallery documentation. The role involves building and maintaining relationships with clients and collectors, supporting art sales, coordinating gallery activities, and ensuring accurate and organized records. The Associate Gallery Manager will work closely with the Manila and New York teams to support exhibitions, art fairs, events, artists, clients, and other gallery projects.

Key responsibilities

• Develop and maintain strong relationships with clients, collectors, artists, and gallery visitors.
• Manage client inquiries, follow-ups, appointments, gallery visits, and other client-related activities.
• Maintain and update the client and collector database, including contact information, interests, interactions, and relevant records.
• Support art sales and business development by preparing object lists, price lists, quotations, proposals, sales PDFs, and other client materials.
• Handle front-of-house and gallery operations, including welcoming and assisting clients, collectors, artists, and visitors.
• Provide information about contemporary art, artists, exhibitions, and artworks to clients and visitors.
• Coordinate artist requirements, studio visits, artwork logistics, and artwork movement.
• Provide administrative and logistical support for exhibitions, art fairs, events, talks, screenings, and client activities.
• Prepare, organize, maintain, and archive client, artist, artwork, sales, exhibition, and administrative documentation.
• Maintain accurate gallery records, reports, databases, and digital files.

About you

• Bachelor's degree in Fine Arts, Art History, Arts Management, Business Administration, Marketing, Communications, Hospitality, or a related field.
• 3–5 years of experience in gallery operations, client relations, sales, arts management, hospitality, luxury retail, events, or a related field.
• Experience working with collectors, clients, artists, or high-value clientele is highly preferred.
• Experience in an art gallery, museum, auction house, cultural institution, luxury brand, or creative organization is an advantage.
• Strong interest or knowledge in contemporary art, artists, exhibitions, and the art market.
• Excellent written and verbal English communication skills.
• Strong client relationship management and interpersonal skills.
• Excellent organizational, documentation, and records-management skills.
• Strong attention to detail and follow-through.
• Ability to manage multiple tasks, clients, projects, and deadlines in a fast-paced environment.