Associate - IT Project Coordination

The Project Coordinator provides comprehensive support to project delivery activities by assisting senior project managers in planning, tracking, reporting, and execution of projects. The role ensures adherence to agreed scope, timelines, quality standards, and governance processes while managing assigned small‑scale projects independently.

Responsibilities

• Quality Assurance test experience in the past: Familiar with Test scripts preparation and executing Testing, raising Bugs and reporting to Vendor for fixing
• Being able to write procedures, prepare Training materials for a new system
• Training experience
• High-level knowledge of Demand Management, resource and capacity planning process
• Preparing Management regular reports
• Strong Excel skills, fluency with basic formulas, being able to build Pivots
• Preparing executive summaries, presentations/status reports and management Dashboards
• Ensure all project-related documents (plans, status reports, and logs. Etc.) are accurately prepared, updated, and maintained.
• Assist senior project managers for day-to-day activities
• Manage small sized Projects
• Contribute to process improvements and standardization efforts within the Projects Department.

Qualifications Desired Educational Background: Bachelor’s degree in business administration, Information Systems, Project Management, or a related discipline

Language Requirement: English ( Filipino is preferred)

Desired Experience: 3+ years of experience in project coordination, PMO, or project support role

Job Specific Skills Project Coordination & Execution

• Project & Portfolio Management Tools
• Quality Assurance & Testing Support
• Reporting & Executive Communication
• Data Analysis & Office Tools
• Documentation & Knowledge Management
• Training & System Management
• Demand, Resource & Capacity Support
• Process Improvement & PMO Support
• Vendor & stakeholder Coordination

Competencies Technical

• Project & Delivery Management
• Project & Portfolio Management Tools
• Quality Assurance & Testing
• Demand, Resource & Capacity Management
• Reporting & Management Information
• Data & Productivity Tools
• Documentation, Procedures & Knowledge Management
• Training & User Enablement
• Process Improvement & Standardization

Behavioral

• Communication & Stakeholder Engagement
• Organization & Time Management
• Problem Solving & Critical Thinking
• Accountability & Ownership
• Collaboration & Teamwork
• Adaptability & Learning Agility
• Quality & Results Orientation
• Customer & Service Focus
• Process Discipline & Improvement Mindset

About Malomatia ABOUT US malomatia is a leading Qatar-based IT services and solutions provider, bringing together top Qatari and international talent to deliver innovative, end-to-end technology solutions that empower clients to achieve their strategic goals.

Our mission Empowering Qatar’s businesses and governments to leap into the digital future with agile, knowledge-driven solutions.

Our vision To become Qatar’s trusted knowledge partner in digital transformation, disrupting industries, shaping the future, and building a world-class tech ecosystem.

Driving change that makes a real impact Since 2008, malomatia has been driving Qatar’s digital transformation through innovative, ISO-certified IT solutions. With expertise across key public and private sectors, we empower the nation’s vision with advanced services in cloud, cybersecurity, AI, and contact center excellence, elevating the role of technology in shaping Qatar’s sustainable future.

About The Team Established in 2008, malomatia is a Qatari leader in IT services and digital transformation. We serve key sectors including Government, Healthcare, Education, Customs, and Transportation, delivering impactful solutions that support national development goals. Powered by a diverse team of skilled Qatari and international IT professionals, we deliver innovative, high-value digital solutions tailored to the unique needs of our clients.

Our mission is to inspire customers to thrive through digital excellence, and we envision becoming the trusted partner of choice in building a smarter society through technology and talent. We are driven by core values that define our culture and approach: ownership, integrity, empathy, teamwork, transparency, agility, excellence, trust, and innovation.

Join us in shaping the future of technology in Qatar