Associate - Leasing

I. MAJOR RESPONSIBILITIES AND DUTIES

• Assist in handling inquiries from prospective tenants regarding available spaces, rental rates, lease terms, requirements, and property policies.

• Coordinate and assist with space/unit viewings for prospective tenants.

• Prepare Lease Offers, Lease Agreements, Memoranda of Agreement (MOA), amendments, renewals, and other leasing-related documents based on approved terms.

• Coordinate with prospective tenants regarding documentary requirements and ensure timely submission of complete documents.

• Monitor the status of lease documents from preparation, review, approval, signing, and completion.

• Coordinate with the Legal Department and other concerned departments regarding the review and finalization of contracts and agreements.

• Monitor lease expirations, renewals, extensions, amendments, and other important contractual dates.

• Maintain an updated database of available spaces, tenant information, lease terms, contract status, and other leasing records.

• Prepare, process, and monitor work permits, Authority to Work (ATW), and other permits or clearances required for leasing, tenant activities, and other leasing related works.

• Maintain professional and positive relationships with existing and prospective tenants.

• Maintain organized and accurate physical and electronic files of lease agreements, MOAs, tenant documents, correspondence, and other records.

• Prepare leasing reports, presentations, letters, notices, endorsements, and other administrative documents.

• Handle day-to-day email correspondence with tenants, prospective tenants, and internal departments.

• Assist in preparing payment reminders, collection letters, and other account-related correspondence when necessary.

• Provide timely updates to management regarding leasing activities, pending transactions, and tenant concerns.

• Perform other tasks and responsibilities related to the position as may be assigned by the immediate superior

II. JOB SPECIFICATIONS

Educational Requirement:

• Bachelor’s degree in Business/Office Administration, Real Estate Management, Property Management, Marketing, or a related field.

Experience Requirement:

• Fresh graduates are welcome; prior work experience is not required.
• Relevant internship or OJT experience in leasing, real estate, property management, administration, sales, or customer service is an advantage.

Skills and Attributes

Leadership Skills:

• Good interpersonal and customer service skills.
• Able to work independently and as part of a team

Technical Skills:

• Proficient in Microsoft Office applications, particularly Word, Excel, and PowerPoint.
• Good written and verbal communication skills.
• Good interpersonal and customer service skills.

Other Qualifications:

• Ability and willingness to learn leasing procedures, contract administration, and property management processes.
• Strong attention to detail, particularly when handling contracts, tenant information, and financial data.

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Thank you.