Associate MAC and Events Manager

What This Job Involves – The position of Associate MAC (Moves, Adds & Changes) and Events Manager is responsible for the coordination of the daily MAC work orders and assisting with the development of scope and schedule for projects, planning and managing moves.

Proactively manages issues and provides a single point of contact for all MAC work orders and assists with move/reconfiguration related activities to be performed in a manner consistent with policies and procedures

What is your day to day?

• Handle administrative responsibilities of the project (meeting minutes, agenda, project reports) as requested
• Manage action agendas and other associated project documentation
• Review and edit project documentation developed by Project Coordinator
• Assist with project close out (close-out report, lessons learned, client reports, project survey)
• Update bio when significant new skills are learned or at the end of a project on which you had a role
• Ensure all project documentation is maintained on client or Relocation Management SharePoint site
• Receive and process client requests
• Participate in planning meetings hosted by the client, relocation manager, occupancy planning and other key stakeholders
• Initiate meetings to review project schedules with vendors and key stakeholders
• Assist with the project plan and budget through collaboration with the relocation manager, facility manager, project manager and construction manager as required
• Interact effectively with client, as appropriate. Communicate issues and concerns requiring resolutions to JLL project lead

Required Desired experience and technical skills

• High School Diploma or GED equivalent
• 2 years as Facility Coordinator, Relocation Project Management Coordinator, or similar/related experience in a Corporate Real Estate environment
• 1 year working with/on an Events Team
• Strong Microsoft Excel skills
• Ability to utilize the Microsoft Office suite of technologies
• Detail oriented
• Ability to multi-task and work both in a team and independently
• Experience in a CAD/CAFM technology with a move management module and/or client facilities management system
• Knowledge of construction or commercial real estate industry
• Familiarity with architectural drawings and furniture and space planning concepts
• Strong interpersonal skills with the ability to interact with executive level internal & external clients
• Organizational & detailed-oriented with the ability to prioritize and manage differing needs of the business
• Talent self-management: Self-identify individual skill development and proactively seek training for improvement
• Ability to multi-task and work both in a team and independently
• Flexibility with work hours and travel as needed

Preferred

• Bachelor’s degree in Project Management, Construction Management, or Operations Management.