Associate Manager - Admin Facilities

We are looking for an experienced Assistant Manager Administration & Facilities (Electrical Engineering) to oversee the technical facility operations at our SKAN Research Trust site in Bengaluru.

The ideal candidate will have a strong technical background in electrical engineering and hands-on experience managing engineering infrastructure, preventive maintenance, and hard services across high-rise commercial buildings, hospitals, healthcare facilities, technology parks, or R&D laboratories.

The role requires expertise in managing critical electrical and MEP systems, ensuring operational efficiency, safety, regulatory compliance, and uninterrupted facility operations.

Key Responsibilities

1. Engineering & Technical Facility Management

• Oversee the complete engineering and technical infrastructure of the facility, including HVAC, MEP, chillers, DG sets, HT/LT systems, UPS, and other critical equipment.
• Ensure smooth functioning of all electrical and mechanical systems supporting the facility.
• Manage hard services and technical facility operations to ensure uninterrupted business and research activities.
• Monitor equipment performance and ensure compliance with applicable safety and operational standards.
• Coordinate with security to ensure proper placement and storage of temparture sensitive items and intimation to respective stakeholder

2. Preventive & Breakdown Maintenance

• Develop and implement Planned Preventive Maintenance (PPM) schedules for all critical engineering equipment.
• Monitor equipment performance and coordinate timely corrective and breakdown maintenance.
• Ensure proper maintenance of HT/LT panels, electrical systems, UPS, DG sets, chillers, HVAC, and Fire & Life Safety (FLS) systems.
• Maintain equipment maintenance records, service reports, and technical documentation.

3. AMC & Vendor Management

• Manage Annual Maintenance Contracts (AMCs) for critical equipment and technical services.
• Coordinate with external vendors, contractors, and service providers to ensure timely and quality service delivery.
• Monitor vendor performance, service-level agreements, and maintenance schedules.
• Support vendor evaluation, cost optimization, and contract renewals.

4. Electrical & MEP Operations

• Oversee electrical infrastructure, including HT/LT systems, power distribution, UPS, and DG sets.
• Ensure effective functioning of HVAC, chillers, MEP systems, and other critical utilities.
• Monitor electrical load management, energy consumption, and equipment efficiency.
• Ensure proper operation and maintenance of Fire & Life Safety (FLS) systems.
• Coordinate technical inspections, equipment testing, and statutory compliance activities.

5. Facility Compliance & Safety

• Ensure compliance with electrical safety standards, statutory requirements, and facility operating procedures.
• Maintain technical records, maintenance logs, equipment documentation, and compliance reports.
• Coordinate technical audits, safety inspections, and corrective actions.
• Identify potential operational risks and implement preventive measures.

6. Stakeholder & Team Coordination

• Coordinate with internal administration, facility management, engineering, and other functional teams.
• Supervise facility technicians and external service providers.
• Ensure timely resolution of technical issues and maintain uninterrupted facility operations.
• Prepare periodic reports on maintenance activities, equipment performance, and facility operations.
• Daily Supervision: Create duty rosters, monitor attendance, and assign daily tasks to support personnel.
• Language proficiency - Fluent in English, Kannada and Hindi

Educational Qualification

• Mandatory: B.E./B.Tech in Electrical Engineering.
• Candidates with a technical facilities management background are preferred.

Experience Required

• 6 to 10 years of relevant experience in Administration, Facilities Management, or Technical Facility Operations.
• Strong hands-on experience in electrical engineering and hard services management.
• Experience working in high-rise commercial buildings, hospitals, healthcare facilities, technology parks, or R&D laboratories.

Desired Candidate Profile

• Candidates with experience in technical facility management within the following organizations or similar environments will be preferred:

• JLL

• CBRE

• Cushman & Wakefield (C&W)

• Colliers

• Table Space

• ANSR

• Experience in managing technical facilities in hospitals, healthcare environments, commercial high-rise buildings, technology parks, or R&D laboratories.

• Strong knowledge of HVAC, MEP, HT/LT systems, DG sets, UPS, chillers, and preventive maintenance.

• Experience in AMC management, vendor coordination, and critical equipment maintenance.

• Good communication, coordination, problem-solving, and team management skills.