Associate Officer - Administration

Reporting to Senior Manager – Property Management, the incumbent is responsible for

providing administrative & clerical support for the daily management duties of DB commercial

properties held by Hong Kong Resort Company Limited

Responsibilities:

1. Tenancy Management

• Answer enquiries regarding rental of shop spaces.

• Prepare notices for tenants.

• Coordinate with tenants for viewing and handover of premises.

• Assist in monitoring fit-out works

• Assist in arranging advertising aids for marketing of shop spaces.

• Coordinate with F&A Department regarding receivable collection and credit control.

2. Building Management

• Liaise with the maintenance team for the routine maintenance, repair and upkeep of all

common areas including Public Recreation Facilities (PRF).

• Assist in the selection and appointment of the maintenance contractors.

• Assist in the supervision and monitoring of the cleaning, security, gardening services.

• Coordinate with the Insurance Team about the insurance policy and claims.

• Maintain good relationships with tenants and set up effective communication channels.

3. Marketing & Promotion

• Assist in the licensing of the promotional spaces at the Commercial Centre

and PRF Area

• Assist in organizing and monitoring the operation of promotional activities.

• Coordinate with the other departments in case of any co-organized functions.

• Liaise with BUs such as DBSML and Ice Rink Team regarding the promotional activities organized at the Commercial Centre.

4. Financial Management

• Arrange with Accounts Dept. for the distribution of Debit notes to each Tenant.

• Carry out periodical financial statement analysis and to monitor the expenses so as to

keep within budget.

• Assist in preparing the annual budget covering routine and capital expenditure.

5. Office Management

• Control and regularize the filing system at site office.

• Issue “store issue slip” for stationery and other chattels for daily consumption.

6. Perform ad hoc tasks and assignments as assigned by supervisors

Requirements:

• Strong coordination, communication and interpersonal skills.
• Good command of spoken and written English and Chinese.
• Proficiency in MS Office.
• Possession of a driving license will be an advantage.
• University graduate in Property Management or related disciplines.
• Experience in management of office/commercial buildings and shopping malls is preferable.
• Member of professional property management organization will be an advantage.

Work Location: Discovery Bay

Free transportation to Discovery Bay will be provided. In fact, it only takes 25 min ride for ferry from Central or 10-15 min ride for bus from Sunny Bay MTR. If you want to know more about the work life in Discovery Bay, please watch this video: https://goo.gl/6LLK75

Benefits:

We offer competitive remuneration package and fringe benefits including discretionary bonus, transportation allowance, annual leave, birthday leave, duty meal, medical and dental coverage and Top-up MPF scheme. We value our employees’ career development and provide them with a variety of internal and external training opportunities and sponsorship.

Application Methods:

Online application - visit our website http://www.hkri.com (Career Opportunities/Property Management) to complete the on-line application form

Email - send your detailed resume and expected salary to [email protected]

Whatsapp - [6092 2560](tel:6092 2560)

Applicants not invited for interview within two months may consider their applications unsuccessful. All information will be used solely for recruitment purpose and will be destroyed when the recruitment process is finished. Personal data provided by job applicants will be used strictly in accordance with the employer’s personal data policies, a copy of which will be provided immediately upon request.