Associate Operations Coordinator

Job Summary

We're looking for someone to join our operations team and help keep the daily flow of the office running smoothly. You'll spend a good part of your day answering phones, greeting visitors, and making sure paperwork gets where it needs to go. Some days move fast. Other days you're catching up on filing, restocking supplies, or helping coordinate schedules between departments. You'll work closely with our office manager and pitch in wherever things are needed, whether that's sorting mail, entering data into our system, or helping set up for a meeting. We're a fast-paced environment, but we try to keep things organized so nobody feels like they're drowning. This role is a good fit for someone who likes variety and doesn't mind switching gears throughout the day. You'll typically start each morning reviewing what's on the schedule and checking in with the team about priorities. It's not glamorous work, but it keeps things moving, and that matters to us.

Responsibilities

• Answering the phone when it rings and directing calls to the right person
• Restock supplies as they run low
• Sorting and distributing incoming mail
• Light data entry and updating spreadsheets
• Helping coordinate meeting schedules across a few departments, which sometimes means shuffling things around at the last minute
• Filing paperwork
• Greet visitors and help them find who they're looking for
• Set up conference rooms before meetings

Qualifications

• You keep track of small details that others might miss, especially when the day gets busy.
• Answering phones and talking with visitors comes easily to you, and you're comfortable switching between tasks without much notice.
• When something doesn't go as planned, you look for a practical way to solve it rather than waiting for someone else to step in.
• You're comfortable using a computer for everyday tasks like email, spreadsheets, and simple data entry.
• Showing up on time and doing what you said you would matters to you.
• If the office gets hectic, you stay steady and keep working through it instead of getting rattled.
• You get along well with coworkers and treat people with respect, even on a hard day.
• Being asked to learn something new doesn't throw you off; you're generally willing to pick things up as you go.

Pay: $26.65 - $32.09 per hour

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Flexible schedule
• Parental leave
• Retirement plan
• Tuition reimbursement

Education:

• High school or equivalent (Required)

Work Location: Remote