Associate Procurement Agent

About the Company

Westpaq International is a global engineering, procurement, construction, and installation company with headquarters in Sugar Land, TX. WPQ operates as a special-purpose vehicle in collaboration with both international and local partners, affiliated companies, subcontractors, and vendors to deliver high-quality, efficient, and innovative technical solutions for our clients worldwide.

About the Role

We are seeking a detail-oriented and commercially minded Associate Procurement Agent to support the timely and cost-effective sourcing of goods and services, including the management of purchase orders, coordination with suppliers, and follow-up on deliveries. The role works closely with internal stakeholders to achieve best value while adhering to company policies, procedures, and approval requirements.

The ideal candidate will hold a B.Sc. in Supply Chain Management, Business Administration, Finance, or a related discipline, with relevant purchasing or related commercial experience. Familiarity with SAP/ERP systems and Microsoft Excel is an advantage, along with good written and verbal communication skills in English and Spanish.

Key Responsibilities

• Review approved purchase requisitions and create accurate purchase orders in line with business requirements.
• Support sourcing and competitive bidding activities by obtaining quotations, evaluating and comparing supplier proposals, addressing supplier clarifications, and preparing commercial evaluations and award recommendations
• Coordinate with internal stakeholders to clarify specifications, delivery needs, and technical requirements.
• Engage suppliers professionally to follow up on quotations, order confirmations, delivery status, and issue resolution.
• Maintain complete procurement records and supporting documentation for audit and compliance purposes.
• Monitor supplier performance, delivery timelines, and open purchase orders, escalating concerns when needed.
• Support supplier qualification, onboarding, and due diligence activities where required.
• Identify opportunities to improve procurement efficiency, reduce cost, and use existing inventory where appropriate.
• Ensure all procurement activities comply with company policies, procedures, delegated authority, and governance expectations.

Qualifications & Experience

• Bachelor's degree in supply chain management, Business Administration, Finance, or a related discipline is preferred.
• Prior experience in procurement, purchasing, supply chain, contract administration, logistics, or a related business support role is helpful.
• Basic understanding of sourcing, purchasing, supplier management, and purchase-to-pay processes.
• Experience using procurement or ERP systems such as SAP, and proficiency in Microsoft Excel for tracking, reporting, and basic data analysis, is an advantage.
• Good written and verbal communication skills in English and Spanish, with the ability to work with internal customers and suppliers.

Key Skills and Competencies

• Stakeholder Focus: Understands business needs and provides timely procurement support.
• Commercial Awareness: Compares pricing, terms, and supplier options to support best-value decisions.
• Attention to Detail: Maintains accurate purchase orders, documentation, and records.
• Compliance Mindset: Follows procurement policies, delegated authority, and audit requirements.
• Problem Solving: Helps resolve supplier, delivery, documentation, or process issues.
• Teamwork: Collaborates with Procurement, Finance, HSE, IT, Legal, and other stakeholders as needed.

Success Measures

• Purchase requisitions are converted to purchase orders accurately and on time.
• Materials and services are delivered in line with agreed timelines and business priorities.
• Procurement files are complete, organized, and audit-ready.
• Supplier follow-ups and stakeholder communications are handled professionally.
• Procurement activities comply with applicable policies, procedures, and approval requirements.
• The role contributes to cost savings, process efficiency, and supplier performance improvement.

Equal Opportunity Statement

Westpaq International is an Equal Opportunity Employer. We celebrate diversity and are committed to providing an inclusive, fair, and respectful workplace. All qualified applicants will receive consideration for employment without regard to race, color, gender, age, religion, ethnic background, marital status, disability, or any other status protected by law. All employment decisions, including recruitment, hiring, training, promotion, and termination, are made solely based on qualifications, merit, and business needs.