Associate, Procurement

General Summary

This position is responsible for supporting Procurement Department activities, such as requisitions, purchase orders, invoice coordination, procurement tracking, and operational workflow support.

Essential Job Functions

• Maintain current support activities for Data Acquisition, including but not limited to creating and tracking requisitions, purchase orders, and invoice processing.
• Work to modernize and automate procurement functions, per management guidance.
• Assist Procurement Manager with company-wide procurement activities, including but not limited to:
  • Centralize intake for PO requests across teams to ensure consistency and completeness before submission.
  • Track PO status, approvals, and invoice alignment using Smartsheet or similar approved business tools.
  • Monitor outstanding POs and follow-ups to help prevent delays or service interruptions.
  • Support invoice validation to confirm alignment between PO, invoice, and deliverables prior to payment.
  • Assist with maintaining procurement dashboards, tracking logs, and status reports.
  • Assist with vendor follow-up communications regarding purchase orders, documentation requests, and invoice status.
  • Support Procurement Manager during absences by assisting with Salesforce submissions, document uploads, tracking activities, and other operational tasks necessary to ensure continuity of procurement operations.
  • Use Microsoft Copilot or similar company-approved AI productivity tools to support day-to-day tasks and improve consistency across submissions.

Essential functions are the basic job duties that an employee must be able to perform, with or without reasonable accommodation. The function is considered essential if the reason the position exists is to perform that function.

Knowledge, Skill, and Abilities

• Good organizational skills to prioritize work and complete assignments in a timely manner.

• Ability to pay close attention to detail with a high degree of accuracy.

• Proficient with Microsoft Office suite of tools.

• Proficient with Smartsheet.

• Proficient with Microsoft Copilot or similar AI-enabled productivity tools.

• Ability to work in a flexible way that allows for changes in assignments and priorities depending upon the needs of the department.

• Ability to communicate in an articulate, professional manner.

• Ability to maintain accurate records and manage time-sensitive requests in a fast-paced environment.

  Education, Experience, and Certification

• High school diploma or equivalent is preferred.

• Previous administrative, procurement support, or data entry experience preferred.

  Scope of Job

• No direct reports.

• No supervisory responsibility; close supervision received.

• Working conditions are good, with no travel and a consistent work week.

• Errors are readily detected.

• Regular contact with others inside department and across multiple business functions.

• Limited access to confidential procurement and vendor-related information.

  Supportive Job Functions

• Perform other miscellaneous duties as assigned by management.

Disclaimer: This job posting has been aggregated from external source. Role details, content, and availability are subject to change. Applicants are advised to confirm the latest information directly on the company website before applying.