Associate Producer / Executive Assistant

Satellite Teams is looking for a highly organized, proactive, and detail-oriented Associate Producer / Executive Assistant to support Executive Producers, directors, partners, and internal teams within a fast-paced production environment.

This role combines executive support, scheduling, project coordination, and production administration. The ideal candidate has strong Executive Assistant or senior administrative experience, excellent communication skills, and the ability to anticipate needs and stay ahead of multiple priorities. Production experience is a plus but can be learned on the job.

Responsibilities

• Manage calendars, meetings, travel, receipts, budgets, and daily priorities for Executive Producers and partners.
• Track production projects, deadlines, bids, crew, stages, and project-related information.
• Communicate regularly with directors, executives, partners, clients, and creative teams via email and conference calls.
• Coordinate director availability, schedules, travel, and production-related logistics.
• Organize and maintain Google Drive folders, databases, calendars, and internal records.
• Coordinate sales meetings with regional representatives and clients.
• Lead daily company-wide check-in meetings with executives and ensure follow-ups are completed.
• Assist with international director visa applications, documentation, and visa tracking.
• Support press communications, media outreach, email campaigns, and awards submissions.
• Coordinate freelance bookings and provide resources and support to directors, representatives, teams, and clients.
• Track vacation schedules, internal calendars, and other company-wide information.
• Research and coordinate resources, vendors, crew, and other production needs as required.

Qualifications

• 5+ years as an Executive Assistant, Senior Administrative Assistant, or similar role.
• Excellent written and verbal English communication skills.
• Highly organized with exceptional attention to detail.
• Able to manage multiple executives, projects, deadlines, and priorities simultaneously.
• Proactive and able to anticipate needs rather than simply wait for instructions.
• Comfortable communicating with senior executives, directors, clients, and partners.
• Strong calendar, scheduling, email, travel, and administrative management skills.
• Comfortable working with Google Drive, Google Calendar, spreadsheets, video conferencing, and other productivity tools.
• Able to work independently, follow through on tasks, and maintain confidentiality.
• Production, media, advertising, or entertainment experience is a plus, but not required.

Job Types: Full-time, Permanent

Application Question(s):

• Tell us about your experience supporting an executive or multiple senior leaders, including managing calendars, meetings, travel, and daily priorities.
• How do you stay organized and proactive when managing multiple schedules, deadlines, emails, and tasks at the same time?

Experience:

• Executive Assistant: 5 years (Preferred)

Language:

• English (Preferred)

Work Location: Remote