Associate/ Sr. Associate - AP

Job Summary

Is responsible for invoice accounting. The role ensures timely and accurate processing of vendor invoices, matching with contracts, 3 way match, SOA reconciliation with vendors.

Key Responsibilities

• Invoice verification, booking, and payment processing.
• Match invoices with purchase orders, contracts, and goods receipt notes
• Ensure timely payments to domestic and international vendors as per agreed credit terms.
• Coordinate with Procurement and Operations teams to resolve invoice discrepancies.
• Ensure compliance with contracts, regulatory requirements, and company policies.
• Handle vendor reconciliations, statement reviews, and respond to supplier queries.
• Manage taxes applicable to aviation transactions (GST/VAT, withholding tax, customs duties, etc.).
• Maintain adequate invoice validation documents.
• Monitor AP aging and ensure control over overdue payables.

Qualifications & Experience

• Bachelors degree in Commerce, Accounting, Finance, or related field.
• 5–8 years of experience in Accounts Payable, preferably in the aviation, aerospace, or MRO industry.
• Strong understanding of AP processes for both direct and indirect expenses.
• Working knowledge of ERP systems (SAP & VIM).

Key Skills & Competencies

• Strong knowledge of Accounts Payable and financial controls
• Attention to detail and accuracy
• Understanding of invoice & related transactions and documentation
• Good communication and vendor coordination skills
• Ability to work under tight deadlines and month-end pressures
• Proficiency in MS Excel and ERP systems (VIM & SAP)

Preferred (Optional)

• Exposure to international vendor payments and foreign currency transactions
• Knowledge of aviation-specific taxes and customs processes
• Experience working with airlines, MROs, or aviation service providers