Associate (Vendor Role)

About Company

Job Description

Greeting and Welcoming Visitors: Welcome all guests, clients, and employees in a warm and courteous manner. Provide directions or necessary information about the office premises.

Answering Incoming Calls: Manage the main telephone line, answering incoming calls promptly and professionally. Transfer calls to appropriate departments or individuals as required.

Managing the Reception Area: Maintain a clean, organized, and presentable reception area at all times. Ensure that materials like brochures, magazines, and company documents are well-stocked.

Handling Inquiries: Respond to general inquiries from visitors, guests and employees regarding the company, its products/services, and other related information.

Receiving and Distributing Mail: Collect and distribute incoming mail and packages to the respective recipients. Prepare outgoing mail and ensure it is sent out in a timely manner.

Scheduling Appointments: Assist in scheduling appointments for executives and managers, ensuring there are no overlaps or conflicts.

Monitoring Office Access: Ensure the office's security by verifying visitor identification and issuing visitor badges as required.

Assisting with Administrative Tasks: Provide administrative support to various departments, such as filing documents, data entry, and maintaining records.

Maintaining Office Supplies: Monitor and order office supplies, ensuring adequate stock levels for smooth office operations.

Assisting with Event Management: Support in organizing and coordinating company events, meetings, and conferences held at the office