Association Executive

The Association Executive manages the daily operations of the Williston Board of REALTORS® (WBOR), provides member services, and carries out the priorities, policies, and budget approved by the Board of Directors. The position supports elected leadership and promotes an organized, financially responsible association that serves its REALTOR® members and Business Partners.

Reports to the Board of Directors, with the President serving as the primary liaison for routine direction and communication. The Board establishes policy and strategic priorities; the Association Executive administers operations within approved authority.

Administration and Board Support

· Maintain association records, contracts, calendars, office systems, and written procedures; protect confidential member, financial, and personnel information.

· Coordinate board, committee, and general membership meetings; prepare agendas and materials with leadership, record minutes.

· Support elections, nominations, officer onboarding, and leadership training in accordance with the bylaws.

· Assist with strategic planning and review of policies and bylaws; present recommended changes for board consideration and implement approved changes.

Financial Management

· Maintain bookkeeping and financial records, process receipts and authorized expenses, reconcile accounts, and prepare financial reports for board review.

· Prepare annual membership dues billing and quarterly billing for Great North MLS, Supra, Forewarn, and other applicable member services; monitor payments and follow approved collection procedures.

· Create the annual budget and monitor income and expenses within the approved budget and financial policies.

· Coordinate with the association’s accountant and other professionals on tax filings, the annual compilation report, and required financial reporting; provide complete records and track deadlines.

Membership and Member Services

· Process membership applications, transfers, and changes; maintain accurate records and coordinate applicable updates with NAR, NDAR, Supra, & Forewarn.

· Explain association benefits and obligations, and respond to member and Business Partner inquiries.

· Administer local Supra key and lockbox services, maintain inventory and records, and assist members with questions.

· Serve as the local contact for MLS and other member services.

Education Meetings and Events

· Coordinate continuing education courses, including instructor arrangements, registration, facilities, attendance records, certificates, and required reporting to the North Dakota Real Estate Commission.

· Plan and administer general membership meetings, member socials, & leadership training.

· Coordinate event budgets, sponsors, vendors, volunteers, registration, and communications with appropriate committees and leadership.

Communications and Relationships

· Maintain the association website, member communications, newsletters, social media, and event notices; communicate deadlines and approved association information clearly and promptly.

· Maintain productive relationships with members, Business Partners, community organizations, service providers, NDAR, and NAR.

Association Requirements and Professional Standards

· Monitor applicable association deadlines and coordinate documentation and reporting for NAR Core Standards and other state and national association requirements.

· Audit membership list against NDREC periodically.

· Coordinate administrative support for ethics and arbitration inquiries with NDAR or the designated professional standards administrator; provide process information and maintain confidentiality.

· Keep leadership informed of association requirements, operational concerns, and matters requiring board action; seek professional guidance when appropriate.

Meeting Attendance & Travel

· Attend monthly Great North MLS Board of Directors meetings

· Attend NDREC meetings via Zoom

· Attend monthly WBOR Board of Directors meetings

· Attend and coordinate quarterly General Membership Meetings

· Attend quarterly NDAR meetings

· Attend monthly state AE meetings via Zoom

· Attend committee meetings via Zoom

· Travel to National Association of REALTORS training and conferences

Recommended Qualifications

· Experience in association administration, office management, bookkeeping, business operations, or a related field. A degree in business, accounting, communications, or a related field is preferred; comparable experience may be considered.

· Strong organizational, written communication, customer service, and event coordination skills; ability to manage deadlines and work independently.

· Working knowledge of budgeting, financial reporting, accounting software such as QuickBooks, Microsoft Office, and digital communication tools.

· Ability to work effectively with volunteer leaders, exercise sound judgment, and handle sensitive information with discretion. Familiarity with REALTOR® associations, MLS services, and Supra is helpful.

Work Expectations and Authority

Work includes routine administrative responsibilities and attendance at scheduled meetings and events, with occasional duties outside normal office hours.

Pay: $20.00 - $25.00 per hour

Education:

• Bachelor's (Preferred)

Experience:

• QuickBooks: 1 year (Preferred)

Willingness to travel:

• 25% (Required)

Work Location: Hybrid remote in Williston, ND 58801