Asst. Manager - Administration

Job Summary

Asst. Manager - Administration

Location

Ahmedabad

Experience

8 - 9 Years

Industry

Infrastructure

Responsibilities

• Administration Facility Management
• Manage daily administrative operations and office management activities.
• Ensure smooth functioning of office infrastructure, utilities, housekeeping, pantry, and maintenance services.
• Coordinate office space utilization and workplace management.
• Monitor AMCs, office assets, and administrative records.
• Travel Desk Management
• Handle domestic and international travel bookings including air, rail, hotel, and local transport arrangements.
• Coordinate travel itineraries, approvals, and vendor negotiations.
• Ensure cost-effective travel planning and timely support for employees and management.
• Contract Vendor Management
• Manage contracts and agreements with vendors, service providers, and contractors.
• Monitor vendor performance, SLA compliance, and renewal schedules.
• Coordinate with third-party agencies for manpower, housekeeping, transport, security, and facility services.
• Maintain vendor database and documentation.
• Third-Party Security Management
• Coordinate with outsourced agencies for security and facility operations.
• Monitor security systems, visitor management, and access control.
• Ensure implementation of safety and security protocols within premises.
• Handle incident reporting and coordination with relevant authorities when required.
• Purchase Procurement Support
• Manage administrative purchases and procurement activities.
• Obtain quotations, compare vendors, and ensure timely procurement of office supplies and services.
• Coordinate with finance/accounts for PO processing and payment follow-up.
• Monitor inventory and cost control measures.
• Employee Accommodation Liaison
• Liaise with property dealers, landlords, guest houses, and hotels for employee lodging arrangements.
• Coordinate accommodation for new joiners, visitors, and management staff.
• Negotiate rental/commercial terms and maintain accommodation records.
• Ensure employee convenience and timely resolution of accommodation-related issues.

Required Skills

• Strong administrative and vendor management skills.
• Good negotiation and coordination abilities.
• Knowledge of facility, travel, and security management.
• Proficiency in MS Office and administrative MIS reporting.
• Strong communication and interpersonal skills.
• Ability to multitask and manage deadlines effectively.

Required Qualification

Any Graduation

Key Skills

• Administration & Facility Management
• Vendor Management
• Negotiation
• Coordination
• Security Management
• MS Office
• MIS Reporting
• Communication & Interpersonal Skills