Asst. Manager - HR

Job Summary

Position: Asst. Manager - HR

Location: Gandhinagar

Experience: 6 - 8 Years

Industries: Chemical

Responsibilities

• Plant HR Management
• Manage day-to-day HR activities of the Gujarat manufacturing unit.
• Act as the HR point of contact for employees, workmen, departmental heads, and plant management.
• Ensure implementation of company HR policies, systems, and procedures at the plant.
• Maintain discipline and consistency in HR practices across departments.
• Coordinate regularly with Corporate HR regarding manpower, policies, reporting, and employee-related matters.
• Manpower Planning Recruitment
• Work with departmental heads to understand manpower requirements.
• Maintain sanctioned versus actual manpower for each department.
• Identify vacancies, manpower shortages, and replacement requirements.
• Handle recruitment of officers, supervisors, technicians, ITI personnel, operators, and other plant-level positions.
• Coordinate interviews, selection, documentation, reference checks, and joining formalities.
• Ensure vacancies are filled within agreed timelines.
• Develop local recruitment sources for technical and plant manpower.
• Attendance, Leave Payroll Coordination
• Ensure proper attendance and shift records for all employees and workmen.
• Monitor absenteeism, late coming, overtime, leave, and shift deployment.
• Ensure accurate attendance inputs are provided for payroll processing.
• Verify overtime and other manpower-related payments.
• Maintain proper employee records and documentation.
• Labour Industrial Relations
• Maintain healthy and disciplined relations with workmen and contractual labour.
• Handle day-to-day grievances, disciplinary matters, and employee issues.
• Support management in maintaining a productive and stable industrial relations environment.
• Ensure disciplinary procedures are handled fairly and properly documented.
• Understand shop-floor concerns and resolve issues before they develop into larger problems.
• Contract Labour Management
• Monitor deployment and attendance of contractual workers.
• Coordinate with contractors regarding manpower availability and discipline.
• Ensure contractors comply with applicable labour requirements and company policies.
• Verify contractor manpower records and supporting documentation.
• Ensure that contractual manpower is properly utilized and unnecessary deployment or overtime is controlled.
• Statutory Labour Compliance
• Ensure compliance with applicable labour laws and statutory requirements.
• Maintain statutory registers, records, notices, licences, and documentation.
• Coordinate compliance relating to PF, ESIC, gratuity, bonus, minimum wages, contract labour, and other applicable requirements.
• Coordinate with labour authorities, consultants, and auditors whenever required.
• Ensure there are no avoidable compliance lapses at the plant.
• Performance Management
• Coordinate implementation of KRAs, KPIs, and performance review systems at the Gujarat unit.
• Ensure employees have clearly defined responsibilities and reporting relationships.
• Follow up with department heads for timely completion of performance reviews.
• Maintain records of performance, development requirements, and corrective actions.
• Training Employee Development
• Identify training requirements in consultation with departmental heads.
• Prepare and coordinate the plant training calendar.
• Arrange technical, safety, behavioural, and supervisory development programs.
• Ensure new employees receive proper induction and departmental training.
• Maintain training records and assess whether employees have benefited from the training.
• Support development and grooming of supervisors and junior managers.
• Employee Engagement Culture
• Help establish a disciplined, positive, and performance-oriented work culture.
• Conduct employee engagement and communication activities at the plant.
• Encourage better communication between management, employees, and workmen.
• Support initiatives related to employee welfare and retention.
• Reinforce company values, accountability, teamwork, and professional behaviour.
• HR Systems Documentation
• Maintain accurate employee master data and personnel records.
• Ensure employee files, appointment documents, qualifications, statutory records, and other HR documents are complete and updated.
• Implement HRMS and other digital HR systems wherever applicable.
• Reduce dependency on manual records and improve digitization of HR processes.
• Prepare regular HR MIS for management.
• HR MIS Management Reporting
• Prepare monthly HR reports covering manpower, vacancies, recruitment, attendance, absenteeism, overtime, attrition, training, and other key HR parameters.
• Maintain department-wise manpower and vacancy trackers.
• Highlight unusual manpower trends, high overtime, absenteeism, attrition, or disciplinary concerns.
• Provide accurate HR information to Plant Management and Corporate HR within agreed timelines.
• Shop-Floor Discipline Productivity
• Maintain regular presence on the shop floor and interact with supervisors, operators, technicians, and workmen.
• Monitor attendance, manpower deployment, discipline, and employee concerns.
• Work with Production and departmental heads to improve manpower utilization.
• Identify excessive manpower, manpower shortages, or deployment issues and bring them to managements attention.
• Ensure HR supports plant productivity rather than functioning only as an administrative department.
• Change Management Integration
• Support management in implementing new systems, policies, structures, and ways of working at the Gujarat unit.
• Communicate changes clearly to employees and help ensure smooth implementation.
• Work closely with employees of the acquired unit to integrate them into ARCLs systems and culture.
• Address resistance to change in a practical and mature manner.
• Help establish greater accountability, discipline, and professional working practices across the plant.

Required Skills

• Plant HR Employee Relations
• Labour Law Statutory Compliance
• Recruitment Manpower Planning
• Training Development
• HR MIS Reporting
• Employee Engagement
• HRMS Digital Systems

Required Qualification

Mba/msw/pgdm - HR

Key Skills

• Recruitment