Athletic Coordinator

Leading the Change in Youth Development

At Boys & Girls Clubs of King County, we are taking youth programming to a new level. We are one of the largest Club organizations in the country, and we pride ourselves on always doing what is best for youth. As leaders in youth development, we provide a safe place for kids and teens during critical out-of-school time that is affordable for all families. Our Clubs offer life-changing programs and services to youth in greater Seattle. We prioritize a youth-centric Club experience through culturally relevant, inclusive, and diverse programming delivered by individuals committed to serving youth.

 Our organization values advancing racial equity, creating safe spaces, encouraging collaboration and accountability, and seeking transparent and authentic communication. If you are passionate about youth development, love to connect with people, have a proven track record of results with youth, and want to be part of an extraordinary team, Boys & Girls Clubs of King County is right for you!!

OPPORTUNITY OVERVIEW: ATHLETIC COORDINATOR

This position is responsible for supporting the Athletic Department in its delivery of a broad range of youth development programs. Supports Athletic Department to ensure quality programming is planned and delivered. Assists Athletic Department in collecting information and completing administrative duties as assigned. Provide regular clerical and administrative support, prepare and answer correspondence and reports, maintain schedule and calendar, answer inquiries and obtain information for general public, visitors and other interested parties. Help facilitate overall efficiency of professional office functions.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Assists Athletic Directors in overall support of administrative operations.
• Provides administrative services for members, staff, community members, and volunteers.
• Builds community relationships for the benefit of the Club inside and outside BGCKC
• Tracks program registration through MyClubHub
• Manage volunteer coaches and occasionally coach teams
• Accept payments on memberships and rentals
• Processes refund paperwork
• Manages marketing for athletic programs to include email blasts, school flyers, etc
• Other duties as assigned

RELATIONSHIPS:

Internal: Maintain close, daily contact with club staff (professional and volunteer), club members, and supervisor. Communicate daily to receive/provide information, discuss issues, explain or interpret guidelines/instructions. Collaborate with other clubs as appropriate

External: Maintain contact with external community groups, schools, member’s parents and others as necessary to be successful in position and as directed by club operations director

QUALIFICATIONS
KNOWLEDGE, SKILLS, AND ABILITIES

• Current CPR and First Aid Certifications or ability to obtain within 90 days of hire
• Knowledge and/or experience working with a non-profit youth development agency, Boys & Girls Club experience preferred
• Functional fluency with Microsoft Office Suite
• Organization and attention to detail. Previous administrative experience preferred
• Strong customer service orientation, professional presence and collaborative approach to internal and external partners
• Strong analytical and problem solving skills
• Demonstrates strong emotional intelligence and professionalism in stressful situations
• Works independently, with little direction or supervision
• Maintains strict confidentiality

LOCATION: Club – Some Travel Required
FLSA: Hourly, Non-Exempt

DISCLAIMER:

The information presented indicates the general nature and level of work expected of employees in this classification. It is not designed to contain, or to be interpreted as, a comprehensive inventory of all duties, responsibilities, qualifications and objectives required of employees assigned to this job.

All offers are contingent upon passing a thorough background check including a National Criminal History Background check.

PHYSICAL REQUIREMENTS AND WORKING ENVIRONMENT:

The physical demands and characteristics of the work environment described here are representative of those occurring in the performance of the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the essential functions of this job, the employee is frequently required to stand; walk; sit; use hands to finger, handle, or feel objects, tools, or controls; and talk or hear. The employee is occasionally required to reach with hands and arms and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 20 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus.

This position works in a club environment, gym, or sports field, and the noise level in the work environment is usually moderate to high. While performing the duties of this job, the employee is occasionally exposed to toxic or caustic chemicals, i.e. copier toner.

EQUAL OPPORTUNITY AND NON DISCRIMINATION

Boys & Girls Clubs of King County (BGCKC) is committed to equal opportunity for all employees and applicants. BGCKC does not discriminate with regards to hiring, assignment, promotion or other conditions of staff employment because of race, color, religion, sex, national origin, age, marital status, sexual orientation, gender, gender identity, veteran status, disability, genetic information or any other status protected under local, state or federal law.

In accordance with the Americans with Disabilities Act, upon request, reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of our positions.