AU Bookkeeper

Full Time Employee

Job Summary

Day shift, home based

Job Description

About Us:
Outsourced. ph is a leading ISO-certified Philippines offshore outsourcing company that provides dedicated remote staff to some of the world's leading international companies. Outsourced is recognized as one of the Best Places to Work and has achieved Great Place to Work Certification. We are committed to providing a positive and supportive work environment where all staff can thrive. As an Outsourced staff member, you will enjoy a fun and friendly working environment, competitive salaries, opportunities for growth and development, work-life balance, and the chance to share your passion with a team of over 1,000 talented professionals.

The Opportunity

Reporting directly to the CFO, the Bookkeeper / Accounts Payable Officer will play an important role in the day-to-day financial operations of the business.

The position will have a strong focus on accounts payable, supplier management and financial processing across multiple entities and jurisdictions, while also supporting accounts receivable, payroll, reconciliations, month-end reporting and general finance activities.

This role is well suited to a detail-oriented finance professional who is comfortable working independently, managing competing priorities and liaising with suppliers and colleagues across different countries and time zones.

Key Responsibilities

Accounts Payable and Supplier Management

• Manage the end-to-end accounts payable process across multiple entities and jurisdictions.
• Receive, review, code and accurately enter supplier invoices into Xero.
• Manage invoice approval workflows through ApprovalMax, ensuring invoices are appropriately reviewed and approved in accordance with company policies and delegated authority levels.
• Monitor outstanding invoice approvals and follow up with relevant stakeholders to ensure invoices are processed within required timeframes.
• Work directly with suppliers globally, responding to invoice and payment enquiries and resolving discrepancies in a timely and professional manner.
• Maintain accurate supplier records, payment details and supporting documentation.
• Review supplier statements and reconcile supplier accounts.
• Prepare accounts payable ageing reports and payment proposals for review and approval.
• Coordinate and process supplier payment runs across multiple entities.
• Process invoices and supplier payments in multiple currencies, ensuring the correct currency, entity, bank account and payment details are used.
• Assist with international payments and foreign currency transactions while maintaining accurate records within Xero.
• Ensure invoices are correctly allocated to the appropriate entity, account, cost centre and reporting category.
• Maintain appropriate supporting documentation and audit trails for all accounts payable transactions.

Accounts Receivable

• Prepare and issue accurate customer invoices in a timely manner.
• Monitor accounts receivable ageing and follow up outstanding balances as required.
• Maintain accurate customer account records and assist with resolving payment or invoicing queries.
• Allocate customer receipts and ensure payments are correctly recorded.

Banking and Reconciliations

• Complete daily bank reconciliations across multiple entities and bank accounts.
• Manage and reconcile multi-currency bank accounts.
• Investigate and resolve unreconciled or unusual transactions.
• Assist with banking activities and cash management as required.

Month-End and Financial Support

• Support the CFO with month-end processing and financial close activities.
• Assist with balance sheet and general ledger reconciliations.
• Support the preparation of management and financial reports.
• Assist with taxation, statutory compliance and other finance-related reporting requirements.
• Perform data analysis and cost analysis to support financial decision-making.
• Maintain accurate and complete financial records across all entities.
• Assist with audit and compliance requirements by providing financial records and supporting documentation as required.
• Identify opportunities to improve finance processes, controls and efficiencies.
• Provide general support to the CFO and undertake other finance-related duties as required.

Skills and Experience

• Minimum three years of experience in bookkeeping, accounts payable, accounting or a similar finance role.
• Strong practical experience using Xero is essential.
• Experience using ApprovalMax or a similar invoice approval/workflow platform is highly desirable.
• Demonstrated experience managing end-to-end accounts payable processes.
• Experience working with international suppliers and multi-currency transactions is highly regarded.
• Experience processing payments across different currencies and jurisdictions.
• Strong Microsoft Office skills, particularly Excel, Word and Outlook.
• Experience processing payroll across multiple entities will be highly regarded.
• Strong understanding of bank reconciliations, accounts payable and accounts receivable processes.
• Excellent written and verbal English communication skills.
• Strong organisational and time-management skills, with the ability to prioritise competing deadlines.
• Exceptional attention to detail and commitment to accuracy.
• Strong analytical and problem-solving skills.
• Ability to work with a high degree of autonomy and take ownership of assigned responsibilities.
• Professional approach when communicating with suppliers and internal stakeholders.
• Demonstrated discretion and ability to maintain confidentiality when handling sensitive financial information.

Work Location

• Home based work set up
• Monday to Friday, 7:00 AM to 4:00 PM PH
• Should have strong internet connection (minimum of 20 mbps)
• Should have own Laptop/PC (minimum of i5 8GB RAM)

Note: As part of our recruitment process, we conduct a background check on all hired candidates. Please ensure that all required documents are prepared and submitted promptly.