AU Strata Operations and Accounts Administrator

Are you a detail-oriented finance or administration professional looking for a flexible remote opportunity? We are currently pooling exceptional talent for upcoming roles within our clients' growing strata management operations. As a Strata Administrator, you will keep the wheels turning behind the scenes, ensuring financial records, building audits, and daily communications are handled with absolute precision.

Please note: This is a proactive talent pooling campaign for upcoming contract and full-time positions. By applying now, your profile will be fast-tracked for interviews as soon as a portfolio matching your skillset opens up!

Core Responsibilities

• Monitor and execute incoming requests from the central Accounts inbox.
• Generate debtor invoices and process necessary reversals.
• Create and issue specialized Building Management Statement (BMS) invoices.
• Coordinate and finalize comprehensive building audits.
• Organize, compile, and submit formal audit documentation for property portfolios.
• Process administrative charge adjustments and reversals within the accounting system.
• Provide ad-hoc administrative support, including email management and distributing client engagement letters.
• Maintain meticulous records to ensure all deadlines are consistently met.
• Work collaboratively with the broader team to deliver clear, timely project updates.

Systems & Tech Stack

• StrataMax / TRMax: Used daily for strata financial administration, processing invoices, levy updates, and managing administrative charge adjustments.
• Monday.com: Used for centralized task tracking, workflow organization, and team collaboration.
• Outlook & Microsoft Teams: Used for day-to-day internal communication, meeting coordination, and managing the shared accounts mailbox.

What We Are Looking For

• Prior experience in accounts administration, billing, or property/strata administration is highly regarded.
• Sharp attention to detail with a high standard of accuracy.
• Strong verbal and written communication skills.
• Excellent time-management skills with the ability to balance multiple deadlines.
• A self-motivated worker who thrives both independently and as part of a team.
• Strong proficiency in cloud-based software and Microsoft Office applications.