Audit Logistics and Control Manager

Audit Logistics and Control Manager

General Position Definition – Purpose

• Responsible for planning, coordinating, controlling and directing all treasury functions in the assigned stores.

• Provide timely, complete and relevant management information pertaining to DC, assets and equipment, operating expenses and capital expenditures, stocks inventory

• Monitors and enforces security policies and procedures, evaluates security measures and recommends security improvements.

• Prepare Weekly Sales Report for Retail and Food Service

• Prepare Monthly Business Report (MBR)

• Provide all Sales and inventory reports needed by SM & GM.

A. INVENTORY MANAGEMENT

• Review "negative on-hand" report daily.

• Review inventory audit report or inventory adjustments report.

• Plan and conduct cycle count and annual physical inventory.

• Conduct random audit of receiving process, door audit process and overstock freezer & chiller.

• Ensure receiving of high valued items is properly witnessed and break pack items are properly audited.

• Review and monitor over short, and damaged (OSD) items.

• Establish inventory control procedures to monitor stock levels, track movements, and reduce discrepancies.

• Forecast inventory requirements and maintain optimal stock levels by generating reports that assist the merchandising team in sustaining stock availability. 
  Utilize data analytics and key performance indicators (KPI) to monitor performance and drive operational excellence.

B. ADMINISTRATIVE MANAGEMENT

• Ascertain that supplies are kept at minimum while maximizing their usage.

• Monitor supplies consumption of the department.

• Handle concerns and issues escalated by frontliners.

• Ensure compliance to fixed asset monitoring system.

• Ensure that the proper scheduling of work hours is prepared and followed properly.

C. MAINTENANCE AND COMPLIANCE MANAGEMENT

• Ensure maintenance and functionality of all IT equipment & tools (hardware, software, POS and server).

• Ensure proper downloading and uploading of files or data from one system to the other to make sure smooth flow of operation.

• Review price set up and check price changes if updated on time and properly implemented.

• Ensure that all government required documents, permits and licenses are complete and properly displayed and maintained.

D. OTHERS

• Develops course of action to improve efficiency of the back-office personnel.

• Make sound and prompt decisions and ability to take responsibility for the actions undertaken.

• Perform other tasks that may be assigned sometimes.

QUALIFICATIONS:

Educational Background:  At least a Bachelor's /College Degree, Finance/Accountancy/ Banking/Commerce or equivalent. Graduate of BS in Accountancy is an advantage.

Work Experience: At least 3 years of working experience as supervisor.

Preferably with experience in managerial functions in the related field.

• High analytical, keen to details and is results-oriented.

Must possess strong leadership/management skills.

Ability to make sound decision under pressure.

Technical Proficiency:

• Inventory Management Skills: Strong understanding of inventory control procedures, stock tracking, and forecasting if needed.

• Extensive knowledge of warehouse management systems and other relevant software applications for efficient management of inventory records and operational data analysis.

• Skilled in Microsoft Excel, Word, and PowerPoint. Proficient in Excel formulas such as SUMIFS, XLOOKUP, VLOOKUP, and PivotTables.