Audit Supervisor

The Audit Supervisor is responsible for supervising and conducting internal, field, warehouse, inventory, and retail store audits to ensure compliance with company policies, operational procedures, inventory controls, and financial safeguards.

The role will lead audit activities, identify control weaknesses and irregularities, investigate inventory discrepancies and operational losses, and prepare audit findings and recommendations for management. Experience in warehouse auditing, inventory control, loss prevention, and investigation of stock losses or discrepancies is highly preferred.

Key Responsibilities

1. Internal & Field Audit

• Plan and conduct regular and surprise audits of warehouses, retail stores, branches, and other company locations.
• Review compliance with company policies, procedures, internal controls, and operational standards.
• Conduct physical inventory counts and validate actual stocks against system records and supporting documents.
• Review stock receiving, transfers, dispatch, returns, adjustments, and other inventory movements.
• Identify control gaps, irregularities, policy violations, and potential losses.
• Conduct field audits and site visits as required.

2. Warehouse Audit

• Conduct audits of warehouse receiving, storage, picking, packing, dispatch, and stock transfer processes.
• Validate inbound and outbound transactions against delivery receipts, transfer documents, system records, and physical inventory.
• Investigate inventory variances, shortages, overages, damages, and unexplained stock movements.
• Review warehouse access, stock handling, documentation, and inventory control practices.
• Recommend improvements to minimize inventory loss, errors, and operational risks.

3. Loss & Discrepancy Investigation

• Lead investigations involving missing stocks, inventory shortages, unexplained variances, damaged merchandise, and suspected process violations.
• Review available documents, transaction records, inventory movements, CCTV footage, audit trails, and other relevant evidence.
• Conduct interviews with concerned employees and obtain written explanations when necessary.
• Establish the timeline, facts, and possible contributing factors surrounding an incident.
• Prepare investigation and incident reports based on documented facts and evidence.
• Coordinate with HR, Operations, Warehouse, Finance, and Management for appropriate action.
• Maintain confidentiality and ensure investigations are conducted objectively and professionally.

4. Audit Findings & Corrective Action

• Prepare detailed audit reports highlighting findings, risks, root causes, and recommendations.
• Classify findings according to severity and operational impact.
• Recommend corrective and preventive actions to address identified control weaknesses.
• Monitor implementation of agreed corrective actions and follow up on unresolved findings.
• Identify recurring issues and recommend stronger controls to prevent future losses.

5. Retail Store Audit

• Conduct store audits covering inventory, cash handling, documentation, merchandise movement, and compliance with operational procedures.
• Validate store inventory through physical counts and reconciliation.
• Review stock transfers, returns, defective items, adjustments, and other inventory-related transactions.
• Identify unusual transactions, recurring discrepancies, and potential operational risks.
• Coordinate with Store Operations regarding audit findings and corrective actions.

6. Audit Team Supervision

• Lead and supervise Audit Officers, Auditors, or Field Auditors.
• Assign audit schedules, locations, and areas of responsibility.
• Review audit workpapers, findings, and reports prepared by audit staff.
• Train audit personnel on proper audit procedures, inventory counting, documentation, interviewing, and evidence gathering.
• Conduct coaching and performance monitoring of the audit team.
• Ensure audits are completed accurately and within established timelines.

7. Reporting & Management Coordination

• Prepare weekly and monthly audit summaries for management.
• Present significant findings, inventory losses, control weaknesses, and investigation results to management.
• Maintain proper documentation and audit working papers.
• Ensure audit records and investigation files are properly secured and confidential.
• Coordinate with concerned departments to resolve audit findings and prevent recurrence.

Qualifications

• Bachelor’s degree in Accounting, Finance, Business Administration, Internal Audit, Management, Logistics, Supply Chain, or a related field.
• At least 3–5 years of experience in internal audit, field audit, warehouse audit, inventory control, loss prevention, or related operations.
• Supervisory or team-leadership experience is preferred.
• Strong experience in physical inventory audit and reconciliation.
• Experience handling warehouse operations and inventory processes is highly preferred.
• Experience in investigating inventory losses, stock discrepancies, theft-related incidents, or operational irregularities is a strong advantage.
• Willing to conduct field/site audits and travel to different company locations.
• Strong analytical, documentation, investigation, and report-writing skills.
• Good communication and interviewing skills.
• Proficient in Microsoft Excel and other reporting tools.

Pay: Php20,000.00 - Php25,000.00 per month

Benefits:

• Company events

Work Location: In person