Authority Approval coordinator

ob Summary

We are looking for a detail-oriented and proactive Authority Approval Coordinator to manage and coordinate all authority approvals, permits, NOCs, and related documentation for interior fit-out and construction projects. The candidate will liaise with relevant government authorities, consultants, clients, building management teams, and internal project teams to ensure all required approvals are obtained within the project timelines and in compliance with applicable regulations.

Key Responsibilities

• Coordinate and obtain necessary authority approvals, permits, NOCs, and completion certificates for interior fit-out and construction projects.
• Liaise with relevant UAE authorities, including Dubai Municipality (DM), Dubai Civil Defence (DCD), Trakhees, Dubai Development Authority (DDA), DEWA, Abu Dhabi Municipality, Abu Dhabi Civil Defence, and other relevant authorities, as applicable to project location and scope.
• Coordinate with building management, developers, landlords, consultants, and clients regarding fit-out permits, work permits, design approvals, and site access requirements.
• Prepare, review, and submit authority application documents, drawings, technical submissions, and supporting documentation.
• Coordinate with design, engineering, MEP, architectural, and project teams to ensure drawings and submissions meet authority requirements.
• Follow up on pending applications, track approval status, and ensure timely resolution of comments and rejections.
• Coordinate revisions and resubmissions in line with authority feedback and project requirements.
• Maintain an organized record of authority submissions, approval certificates, NOCs, permits, correspondence, and expiry dates.
• Monitor authority approval timelines and provide regular status updates to the Project Manager and management team.
• Coordinate inspection requests, site inspections, and final approvals upon project completion.
• Ensure all required approvals are secured before commencing relevant site activities, in accordance with applicable regulations and project procedures.
• Support the project team in resolving authority-related issues and ensuring smooth project execution.
• Maintain an updated database of authority procedures, submission requirements, fees, and approval processes.
• Coordinate with PROs and other internal departments where additional documentation or government formalities are required.

Requirements and Qualifications

• Bachelor's degree or diploma in Civil Engineering, Architecture, Construction Management, or a related field is preferred.
• Minimum 3–5 years of experience in authority approvals, preferably within an interior fit-out or construction company in the UAE.
• Practical knowledge of UAE authority approval procedures, fit-out permits, NOCs, and building management requirements.
• Experience coordinating submissions through relevant authority portals and managing approval documentation.
• Ability to read and understand architectural, civil, and MEP drawings.
• Strong follow-up, coordination, documentation, and communication skills.
• Proficiency in Microsoft Office, particularly Excel, Word, and email correspondence.
• Ability to manage multiple projects and meet strict submission deadlines.
• Knowledge of both Dubai and Abu Dhabi authority procedures would be an advantage.

Key Competencies

• Authority liaison and stakeholder coordination
• Document control and submission management
• Planning, organization, and time management
• Attention to detail and regulatory compliance
• Problem-solving and follow-up
• Ability to work under pressure and meet project deadlines

Pay: AED4,500.00 - AED6,000.00 per month

Work Location: In person