Auxiliary Programs Manager

POSITION STATEMENT

Auxiliary Programs Manager

Start Date: November 9, 2026

OVERVIEW

Brooklyn Friends School (BFS), a thriving Preschool-12 grade school located in vibrant Downtown Brooklyn, seeks a Auxiliary Programs Manager within a dynamic community of colleagues (BFS uses the all-inclusive term, colleagues, to refer to all rather than one that delineates faculty/staff). Founded in 1867, Brooklyn Friends School’s pillars – diversity, equity & belonging; global social impact; and wholeness & wellbeing – serve as guideposts for our action-oriented collective work. has been illustrious and reflective of the expansive nature of human experiences. Guided by our , BFS provides a dynamic, diverse, and robust social/emotional environment and academic program that cultivates compassionate, intellectually curious, and confident changemakers. As a school, we affirm that human diversity includes, but is not limited to: race, ethnicity, culture, national origin, religion, gender, gender identity and expression, sexual orientation, age, socioeconomic class, family structure and physical ability, as well as diversity of thought, talents, and learning style. Brooklyn Friends School does not discriminate based on these characteristics or any characteristic prohibited by law and provides reasonable accommodations to otherwise qualified colleagues and applicants. If you need an accommodation related to any part of the hiring process, please send an email to . gives you a glimpse into our contemporary experience.

THE POSITION

The Auxiliary Programs Manager is a 12-month, part-time position which will report to the Associate Director of Auxiliary Programs. This position is from 1:00 to 6:00 PM Monday through Friday, year-round, and is benefits-eligible.

Support for the Office of Auxiliary Programs will include our BFX after-school programs, our Camp Brooklyn summer programs, our BFS Music School, facility rentals, and additional new programming. This role is ideal for a collaborative and detail-oriented leader who is passionate about providing high-quality, enrichment opportunities aligned with our school’s mission and vision for students in Downtown Brooklyn.

Primary responsibilities include:

• Supervise Auxiliary Programs Colleagues using independent judgement to assign daily duties, set and adjust work schedules, and direct staff during program hours.
• Lead hiring for Auxiliary Programs Colleagues. Evaluate candidate submissions, screen and interview candidates, effectively recommend hiring, and oversee the onboarding and training of new Colleagues.
• Evaluate staff performance. Partner with the Associate Director to conduct evaluations, address performance and conduct issues, and issue or effectively recommend corrective action, including discipline and termination.
• Approve timesheets, overtime, substitute coverage, and evaluate time-off requests for all Auxiliary Program Colleagues.
• Manage the Auxiliary Programs budget. Set or effectively recommend program pricing, approve expenditures within delegated limits, update program financial models, and negotiate vendor agreements on the school's behalf in consultation with the Associate Director, in-house General Counsel, and the Chief Financial Officer.
• Oversee registration, billing, and customer service for all Auxiliary Programs. Resolve escalated family concerns and approve refunds, credits, and exceptions to program policies.
• Manage facility rentals from start to finish. Negotiate terms, prepare rental agreements, ensure compliance with documentation and insurance requirements, and approve or decline rental requests.
• Direct Auxiliary Programs logistics, including attendance and dismissal management, space scheduling, vendor partnerships, and arranging transportation when needed.
• Develop and implement program policies and procedures, and partner with the Associate Director to plan mission-aligned programming for after-school, evenings, weekends, summer, and school breaks.

Qualifications and Characteristics Sought:

• Bachelor’s degree required; advanced degree or certification in education administration or a related field preferred
• Minimum 3–5 years of experience in an educational or administrative setting, preferably in an independent school
• Demonstrated experience managing records
• Experience managing youth programs, camps, or enrichment activities.
• Strong project management skills and attention to detail
• Excellent written and verbal communication skills
• Ability to work collaboratively with diverse groups of students, families, colleagues, partners, and vendors

Physical Requirements of the Job:

• Must be able to work in an office environment including prolonged periods of sitting and standing.
• Must be able to lift and carry up to 25 lbs.
• Must be able to stand, bend over, twist and reach to access file cabinets, bookshelves and navigate office and workstation spaces.
• Must be able to ambulate through a classroom setting, including walking up stairs.
• Must be able to lift and carry small children up to 40lbs in the case of emergency.

Union Status: Non-Union

Salary Range: $43,563 - $45,526

This salary range represents the expected annual salary range for this position. Ultimately, in determining your pay, we'll consider your education level, experience, and other job-related factors.

• Benefits: Colleagues may be eligible to participate in employment benefits including, but not limited to, health insurance, dental insurance, vision insurance, 403(b) retirement plan, life insurance and long-term disability insurance. Benefits are subject to change at any time and are subject to applicable plan documents.

To apply, please provide the following:

• Cover letter addressed to Andrew Kagan, Associate Director of Auxiliary Programs, punctuating your interest and experience.
• Resume
• List of three references (with emails, phone numbers, and relationship to you). References will not be contacted without candidate knowledge and consent.
• Completed

Please email the above attachments (if possible as a single PDF) to and . Please put “Auxiliary Programs Manager” in the subject line. Qualified candidates will be contacted after materials have been reviewed.

Pay: $43,563.00 - $45,526.00 per year

Benefits:

• 403(b)
• Dental insurance
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Tuition reimbursement
• Vision insurance

Ability to Commute:

• Brooklyn, NY 11201 (Required)

Work Location: In person