Auxiliary Programs Manager

Auxiliary Programs Manager

Reports to: Head of School

ABOUT MONTESSORI COMMUNITY SCHOOL

Founded in 1980, Montessori Community School (MCS) is fully accredited by the American Montessori Society. Our beautifully planned 13-acre wooded campus, located between Durham and Chapel Hill, provides an inspiring environment for children from Toddler through 8th grade. The campus features sunny, spacious classrooms; a fine arts building for music, art, and ceramics; a sports field and track; numerous playgrounds; and a gymnasium.

Our community is rooted in the Montessori philosophy of respect, curiosity, and care for self, others, and the environment. We are dedicated to cultivating an inclusive and welcoming school community where students, educators, staff, and families experience a deep sense of belonging. Collaboration is central to how we work, honoring diverse perspectives, supporting one another, and modeling the spirit of community we seek to instill in our students.

Montessori Community School strives to be an intentionally diverse campus composed of people of different ethnicities, socioeconomic backgrounds, gender identities, family structures, sexual orientations, racial identities, national origins, religions, and abilities.

THE OPPORTUNITY

Montessori Community School (MCS) is seeking an engaging, energetic, and entrepreneurial Auxiliary Programs Manager (APM) for this full-time, 12-month leadership position. This position entails the creation, coordination, and management of the Auxiliary Programs, which include MCS' Early Care (before-school care), Late Day (after-school care), Enrichment Programs (after school), non-school-day childcare, and summer programming.

This work involves the creation, planning, and implementation of daily programs that are developmentally appropriate, nurturing, Montessori-oriented, and enriching for children from Toddler through 8th grade, while also serving as a consistent source of revenue for MCS.

The APM will oversee these programs end-to-end, from developing the vision and program portfolio to driving enrollment, managing the business aspects of the programs, hiring, training, and leading staff, and ensuring a high-quality experience for every child and family.

The Auxiliary Programs Manager reports directly to the Head of School. Work will be performed in indoor classroom and office spaces, as well as throughout our outdoor 13-acre wooded campus. Core work hours will vary depending on the time of year (academic calendar months versus summer months) and are subject to program needs throughout the year.

This position reflects an understanding of and commitment to the school's mission: striving for an intentionally diverse community composed of people of different ethnicities, socioeconomic backgrounds, gender identities, family structures, sexual orientations, racial identities, national origins, religions, and abilities.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Early Care, Late Day, and Childcare Day Programs

• Hire, onboard, and oversee high-quality Early Care, Late Day, and Childcare Day staff.
• Design and implement staffing schedules for Early Care, Late Day, and Childcare Day Programs.
• Create and maintain effective and professional working relationships among Early Care, Late Day, and Childcare Day staff, faculty, parents, and school administration.

Enrichment Programs

• Procure, organize, and execute robust Enrichment Program offerings for students at all levels.
• Recruit and liaise with vendors, establishing strong relationships and negotiating program contracts.
• Collaborate with the Marketing and Communications Team on marketing plans to maximize program visibility and enrollment.
• Collaborate with the Chief Finance and Operations Officer (CFOO) on invoicing, billing, and revenue reporting.

Summer Program

• Serve as the point person for outside vendors providing Summer Camp programming at MCS.
• Oversee and direct the Summer Care Program for early childhood children.
• Collaborate with the CFOO to lead the hiring process for Summer Camp staff, ensuring all personnel undergo background checks and meet qualification standards.

All Auxiliary Programs

• Coordinate classroom and outdoor campus spaces for all programming.
• Purchase and maintain necessary resources for day-to-day operations.
• Serve as a collaborative member of the MCS Administrative Team.
• Assist in developing pricing strategies for Auxiliary Programs to maximize profitability. Prepare billing and payment information.
• Manage registrations and monitor program capacities.
• Manage guardian registration and requests to add or drop care throughout the year, and respond to ad hoc billing and scheduling inquiries from families and staff.
• Create, disseminate, and maintain the various attendance rosters required for faculty, staff, and program vendors to safely and efficiently care for our students.
• Maintain accurate records, including but not limited to incident reports, attendance rosters, and supply inventories.
• Maintain current certifications in CPR and First Aid; be capable of administering basic first aid and medications; and contact parents or emergency services in case of a child's illness or injury.

REQUIRED SKILLS AND ABILITIES

• Enthusiasm for the work and an entrepreneurial spirit.
• Ability to make quick decisions, take initiative, and prioritize tasks.
• Ability to work independently, anticipate and solve challenges, and create new, efficient systems.
• Excellent organizational skills while still exhibiting a high degree of flexibility.
• Proficiency with registration platforms, databases, and project-management systems, as well as Google Workspace.
• Exceptional professionalism in both written and oral communication with a wide range of constituents.
• Dedication to working collaboratively and efficiently with creative and goal-oriented teams.

EDUCATION AND EXPERIENCE

Minimum Qualifications

• Bachelor's degree.
• Experience working directly with children and families; knowledge of child development, age-appropriate programming, and positive behavior management.
• Supervisory experience.

Preferred Qualifications

• Understanding of Montessori philosophy and/or a Montessori credential.
• Progressively responsible experience leading auxiliary programs, enrichment programs, youth camps, or related operations.

HOW TO APPLY

Email a letter of interest, an up-to-date résumé, and 3–5 professional references with their contact information to [email protected].

Pay: $45,000.00 - $55,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Professional development assistance
• Retirement plan
• Vision insurance

Work Location: In person