Aviation Records Coordinator

Role Summary

Support the Maintenance and Inspections Department through maintaining, verifying, reporting and processing data, and ensuring all assigned aircraft records are up to date.

Compensation Starting at $25.00 p/hr
Schedule M-F 8:00AM - 5:00PM
Employment Type Regular Full-Time
FLSA Status Non-Exempt

Essential Functions:

1. This role requires active communication between the hangar floor, parts room, Maintenance Control, and the Records Department to accurately track and calculate the flight time for the aircraft and any associated equipment.
2. Process component removals and installations from Maintenance job cards and verify data on the serviceable yellow tags. Research is required to verify the information, and if needed, request serviceable yellow tags to be generated based on the information gathered.
3. Maintain and audit the A/C Status Report spreadsheet and Maintenance Tracking Software program to provide daily updates to the Maintenance department.
4. Audit Airworthiness Directives for accuracy and compliance and if needed, attend Airworthiness Review Committee Meetings to ensure Maintenance Tracking Software and Kardex are set up for new AD tracking.
5. Track and Maintain Master list for the Engineering Order Database for the Fleet and by individual aircraft.
6. Maintain and update files by collecting and filing all vendor/purchasing order documentation, repair or overhaul, and Tool Calibration paperwork.
7. Complete various monthly reports such as the Aircraft and Engine Utilization Report, Oil Report, Engineering Order Report, and Calibrated Tool Report. These reports are provided to key leadership.
8. Archive current and past Log Sheets, Inspections, and Maintenance paperwork.
9. Manage and maintain aircraft logbooks, engine logbooks and prop logbooks.
10. Responsible for the maintenance and the upkeep of the printer/copier within our area.
11. Support other departments by supplying current information as needed.

This job description in no way states or implies that these are the only duties to be performed by this employee. He or She will be required to follow any other instructions and to perform any other duties requested by his or her supervisor.

Physical Abilities:
The physical requirements indicated below are examples of the physical aspects that this position must perform in carrying out essential job functions.

1. Ability to reach horizontally and vertically with arms. Sufficient dexterity to manipulate small objects and print or write legibly.
2. Sufficient physical ability, strength, mobility, and stamina to lift, carry, push or pull objects which may frequently exceed 30 pounds within an office environment.
3. Requires the ability to be sedentary for extended periods of time.
4. Shall perceive the nature of sound, near and far vision, depth perception, providing oral information, the manual dexterity to operate business related equipment, and handle and work with various materials and objects are important aspects of this job.

Reasonable accommodation may be provided to enable a person with a disability to perform the essential functions of the job.

Qualifications:

1. Valid Driver’s License
2. High School Diploma or equivalent required.
3. Excellent interpersonal skills.
4. Ability to perform arithmetic calculations accurately, including addition, subtraction, multiplication, and division.
5. Experience in performing administrative support in a business setting is required (i.e. Office Administrative Assistant, Records Keeping, Data Entry, or other positions that demonstrate the knowledge, skills and abilities to perform the essential function of the position).
6. Advanced understanding of basic office applications including MS Office (Word, Excel, Outlook, etc.) is required.
7. Strong verbal and written communication skills.
8. Highly flexible, adaptable, and comfortable with changing priorities.
9. Ability to multitask and maintain strong attention to detail.
10. Must possess problem solving and critical thinking skills.

Benefits Packet Includes

• Group Medical/Vision/Dental/Life Insurance Coverage
• 401k Retirement Match Savings Plan
• Paid Holidays
• Floating Holiday
• Paid Time Off
• Jury Duty Pay
• Employee Discounts
• Employee Assistance Program

Equal Employment Opportunity

We are proud to be an Equal Employment Opportunity and Affirmative Action employer that is committed to inclusion and diversity. We take affirmative action to ensure equal opportunity for all applicants and employees without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, genetic information, or other legally protected characteristics. We also consider qualified applicants with criminal histories, consistent with applicable federal, state, and local law. If you would like to view a copy of our affirmative action plans, please contact us.