AVP - Admin Head

Recruitment Manager Linkedin : linkedin.com/in/mohaneswarareddy

Job Purpose & Role

The Administration & Facilities Head will be responsible for leading end-to-end administration, facilities management, travel administration, canteen operations, transport services, guest house management, vendor management and workplace infrastructure across plant and office locations. The role will ensure a safe, efficient, cost effective and employee friendly work environment while driving operational excellence, governance, compliance and service quality.

Key Activities & Expectations

Administration & Facilities Management

• Lead overall administration and facility operations across plant and corporate office premises.
• Ensure effective maintenance of buildings, utilities, housekeeping, landscaping and workplace infrastructure.
• Drive workplace improvement initiatives to enhance employee experience and operational efficiency.
• Develop and implement administration policies, SOPs and governance mechanisms.
• Oversee office space planning, asset management and infrastructure expansion projects.
• Ensure world class housekeeping standards across offices, shop floors, common areas, washrooms, canteen and employee amenities.
• Ensure timely resolution of infrastructure issues related to lighting, plumbing, HVAC, civil works and utility services.

Canteen Management

• Manage canteen operations ensuring quality, hygiene, safety and employee satisfaction.
• Monitor food quality, vendor performance, statutory compliance and service standards.
• Optimize canteen costs while maintaining desired service levels.
• Conduct periodic employee feedback surveys and implement improvement initiatives.

Travel & Transport Management

• Oversee employee transportation operations including company vehicles, cab services, drivers and travel service providers.
• Drive travel policy compliance and cost optimization initiatives.
• Manage employee transportation and fleet operations where applicable.
• Monitor travel expenditure and recommend efficiency improvements.

Vendor & Contract Management

• Lead selection, negotiation and management of administration related service providers.
• Monitor vendor performance through defined KPIs and SLAs.
• Drive cost optimization and service enhancement initiatives.
• Ensure timely contract renewals and compliance management.

Employee Services & Workplace Experience

• Ensure high quality employee support services across facilities, transport, travel and workplace amenities.
• Address employee concerns related to administration services promptly.
• Drive workplace engagement and well being initiatives in coordination with HR teams.
• Foster a culture of safety, cleanliness and operational discipline.

Budgeting & Cost Management

• Prepare and manage annual administration budgets.
• Track costs against budgets and identify savings opportunities.
• Drive continuous improvement and productivity initiatives across administration functions.
• Present periodic MIS and review reports to leadership.

Qualification & Experience

• Graduate in Engineering / Commerce / Management; MBA preferred.
• 1520 years of relevant experience in Administration, Facilities Management, Corporate Services , Plant Administration.
• Exposure to manufacturing organizations with large employee populations preferred.
• Strong experience in facilities, canteen, travel, transport and vendor management.
• Proven ability to manage large teams and multiple stakeholders.

Key Deliverables & Technical skills required

Key Deliverables

• Facilities & Administration
• Employee Services
• Canteen & Transport Operations
• Compliance
• Vendor Management
• Cost Optimization
• Workplace Hygiene & Maintenance
• Employee Satisfaction

Technical Skills

• Facilities Management
• Vendor & Contract Management
• Budgeting & Cost Control
• Transport Management
• Compliance & Governance
• MIS & Reporting
• Stakeholder Management