Babysitting Coordinator & Administrative Assistant (Remote, Full-Time)

Babysitting Coordinator & Administrative Assistant (Remote, Full-Time)

About Us

We're a US-based nanny and babysitting placement agency. Families count on us for fast, reliable, warm service. We're hiring a full-time Babysitting Coordinator & Administrative Assistant to keep babysitting requests moving and our admin, marketing, and systems on track.

This is a long-term role for someone who owns their work and follows through without reminders.

The Role at a Glance

• Hours: Full-time, 40 hours per week, [Monday to Friday]
• Schedule: 9 AM to 5 PM US Eastern Time
• 9 PM to 5 AM Philippine Time (March to early November)
• 10 PM to 6 AM Philippine Time (early November to March)
• Pay: $7 to $8 USD per hour (about $1,213 to $1,387 USD per month)
• Growth: Performance review at [30/60] days with potential for a raise
• Work split: About 50% babysitting coordination, 50% admin, tech, and marketing

What Your Day Looks Like

Babysitting requests come first. You'll watch the babysitting inbox and Enginehire throughout your shift and handle each request as it comes in. When requests slow down, you'll switch to admin and marketing tasks.

Some days are mostly babysitting request coordination. Some days are mostly admin. You'll move between the two without losing track of either.

What You'll Do

Babysitting Coordination

• Monitor the babysitting inbox and Enginehire throughout the day
• Read each request closely to understand what the family needs, including what they didn't spell out
• Take the correct next step on every request
• Catch Enginehire errors and glitches before a family or nanny sees them, and flag real issues clearly.
• Tech-savvy enough to troubleshoot glitchy platforms on your own and work with support to get them back online quickly

Inbox and Admin

• Sort the general inbox and route each message to the right person (nanny inquiries, family inquiries, and babysitting requests each go to someone different)
• Keep placement spreadsheets and records accurate and current
• Handle general admin tasks as they come up

Marketing Support

• Post job listings and updates on Instagram, Facebook, and LinkedIn
• Draft and send Flodesk emails to our nannies (new jobs, events) using existing templates

Nanny of the Month (you own this from start to finish)

• Email the nanny being recognized
• Confirm their gift preference and order the gift
• Collect a quote and photos from their family
• Build the post in Canva.

Tools You'll Use

You should already be comfortable with:

• Asana
• Google Workspace (Gmail, Sheets, Docs)
• Flodesk
• Canva
• Instagram, Facebook, and LinkedIn
• (Desired but not required) - Experience using Enginehire or a comparable agency management system is a strong plus.

Your Experience

Required: At least 3 to 5 years of experience working remotely as a virtual assistant. The strongest applicants will also have experience in one or more of these:

• Staffing, recruitment, or placement agencies: matching candidates to clients, managing applicant pipelines, or coordinating placements
• Childcare or nanny agencies: handling family inquiries or caregiver scheduling
• Scheduling or dispatch coordination: booking appointments, assigning shifts, or matching requests to available staff (home care, cleaning services, field services, healthcare)
• Email or chat customer support: written support roles where you read requests closely and resolve them accurately
• Administrative or executive VA work: inbox management, spreadsheet tracking, and working across several tools
• Social media or marketing assistant work: posting content, building graphics in Canva, and sending email campaigns

You're a Great Fit If You

• Have strong written English and can tell what someone needs, not just what they typed
• Stay calm when a platform glitches and work around it
• Notice what needs doing and handle it without being asked
• Catch small details (a missed detail on a babysitting request causes real problems for a family)
• Meet deadlines without follow-up
• Stay organized when your workload changes day to day
• Want a stable, long-term, full-time role

Remote Work Requirements

• Your own computer and a quiet workspace
• Stable internet and a backup plan for power or internet outages

Apply Here (Please copy and paste it to your browser):

https://app.hirevire.com/applications/45f3863f-f332-49fc-a0b1-4c78b16740b3?lang=EN

Pay: Php75,206.00 - Php85,994.00 per month

Benefits:

• Work from home

Work Location: Remote