Back Office Admin & Executive Assistant

Office Administration & Facilities Management

Oversee the day-to-day administration and smooth functioning of the office.

Manage office infrastructure, facilities, and workplace maintenance to ensure a safe, efficient, and productive work environment.

Supervise housekeeping staff and ensure cleanliness, hygiene, and upkeep of office premises at all times.

Coordinate pantry operations and ensure availability of refreshments and office supplies.

Manage security personnel, visitor access procedures, office safety measures, and emergency preparedness.

Coordinate with building management, facility vendors, and service providers for maintenance, repair, and facility-related requirements.

Conduct regular audits and inspections of office facilities and ensure timely resolution of maintenance issues.

Manage office seating arrangements, workstation allocation, and space utilization.

Maintain office assets, equipment, and inventory records and ensure proper upkeep of company property.

Oversee procurement and replenishment of stationery, pantry supplies, housekeeping materials, and other office consumables.

Required Skills & Qualifications

Bachelor's degree in Business Administration, Commerce, or a related field.

5-6 years of experience in Office Administration, Facilities Management, Front Office Operations, and Executive Assistance.

Strong experience in housekeeping supervision, vendor management, facility coordination, and office operations.

Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).

Excellent verbal and written communication skills.

Strong organizational, planning, and multitasking abilities.

Vendor Management & Administrative Operations

Petty Cash & Expense Management

Front Office Management

Executive Assistance to Regional Head

Documentation & Reporting

Events & Employee Engagement