Back Office Executive

Position: Back Office Executive
Number of Positions: As per requirement
Experience: 0–2 years preferred;
Location: Guwahati, Assam
Employment Type: Full-time

Job Overview

We are looking for a detail-oriented and organized Back Office Executive to support the Academy's day-to-day administrative, documentation, data management and reporting activities. The candidate will work closely with the Admin, HR, Marketing, Academic and Project teams.

Key Responsibilities

• Perform day-to-day back-office and administrative activities.
• Enter, update and maintain data in Excel, Google Sheets and internal systems.
• Prepare and maintain student, employee, admission and project-related records.
• Prepare daily, weekly and monthly MIS reports as required.
• Handle documentation, scanning, printing, filing and record management.
• Prepare letters, notices, reports, forms and other official documents.
• Maintain accurate digital and physical records.
• Assist the HR team with attendance, leave and employee documentation.
• Support the Admissions team with student data, forms and documentation.
• Assist the Marketing team with lead databases, campaign data and follow-up records.
• Coordinate with different departments to collect and organize required information.
• Handle email communication and official correspondence when required.
• Check data for accuracy and correct discrepancies.
• Maintain trackers for admissions, projects, tenders, payments, documents and other activities.
• Assist in preparing presentations and reports using MS PowerPoint.
• Support management with data analysis and information required for decision-making.
• Maintain confidentiality of student, employee and organizational information.
• Perform other administrative and back-office responsibilities assigned by management.

Required Skills & Qualifications

• Minimum 12th pass; graduation preferred.
• 1–3 years of relevant experience preferred; freshers may apply.
• Strong working knowledge of MS Excel and Google Sheets.
• Knowledge of formulas, sorting, filtering, data validation and basic reporting.
• Good knowledge of MS Word and PowerPoint.
• Basic Canva knowledge will be an advantage.
• Good typing and data-entry skills.
• Good command of English and Hindi.
• Assamese communication skills will be an advantage.
• Strong attention to detail and accuracy.
• Good organizational and time-management skills.
• Ability to handle multiple tasks and meet deadlines.
• Basic knowledge of email and online office tools.

Preferred Candidate Profile

The ideal candidate should be organized, reliable, detail-oriented and comfortable working with large amounts of data and documentation.

Candidates with experience in educational institutions, offices, training academies, HR, administration, MIS or data management will be preferred.

Key Performance Areas (KPIs)

• Data accuracy
• Timely completion of reports
• Documentation and record management
• MIS accuracy and submission
• Data-entry productivity
• Departmental coordination
• Timely completion of assigned tasks
• Confidentiality and information management

Pay: From ₹15,000.00 per month

Work Location: In person