Back Office Executive

We are looking for a Back Office Executive to provide administrative and documentation support to the Purchase and Store Department.

The candidate will be responsible for maintaining purchase and store records, preparing documents, updating data, coordinating with suppliers and site teams, and supporting the Purchase & Store team in day-to-day activities.

Key Responsibilities

• Provide back-office and documentation support to the Purchase and Store Department.
• Maintain purchase-related records, files, and documents.
• Prepare and maintain Purchase Orders (PO), Material Requisitions, quotations, and related documents.
• Enter and update purchase and material data in MS Excel / ERP / company software.
• Maintain supplier/vendor records and contact details.
• Collect and compare supplier quotations as instructed by the Purchase team.
• Coordinate with suppliers regarding quotations, orders, delivery status, invoices, and pending materials.
• Coordinate with project sites regarding material requirements and delivery status.
• Maintain records of material received, dispatched, and pending.
• Assist the Store team in maintaining material stock records and documentation.
• Check and maintain supporting documents such as delivery challans, invoices, purchase orders, and material receipt records.
• Prepare daily/weekly/monthly purchase and store reports as required.
• Follow up on pending Purchase Orders and material deliveries.
• Maintain proper filing of purchase, supplier, and store documents.
• Support reconciliation of purchase records, invoices, and material receipts.
• Coordinate with Accounts, Purchase, Store, and Site teams for documentation and information.
• Perform other administrative and back-office duties assigned by management.

Required Skills

• Minimum 1 year of experience in Back Office, Purchase, Store, Procurement, or Administration.
• Good knowledge of MS Excel and MS Word.
• Good computer and data-entry skills.
• Basic understanding of purchase and store processes.
• Good documentation and record-keeping skills.
• Ability to follow up with suppliers and internal departments.

Qualification

• Graduate in any discipline preferred.
• Candidates with experience in construction, real estate, infrastructure, or engineering companies will be preferred.

Salary

₹12,000 – ₹16,000 per month, depending on experience, skills, and suitability.

Pay: ₹12,000.00 - ₹16,000.00 per month

Benefits:

• Provident Fund

Work Location: In person