Back Office Executive

Job Purpose

To ensure smooth and timely day-to-day back-office operations at TEJ by coordinating with Projects Accounts and Serviceteams. The role is responsible for maintaining accurate documentation, updating records, coordinating pending activities, and ensuring that all operational processes are completed on time.

Key Responsibilities1. Day-to-Day Operations Coordination

Ensure that information is communicated accurately and on time between departments.

Data & Document Management

• Maintain proper soft-copy and hard-copy records.
• Ensure documents are filed project-wise and transaction-wise.
• Maintain updated Excel trackers and ERP records.
• Avoid duplicate, incomplete, or outdated information.
• Ensure important documents can be retrieved quickly whenever required.

Daily Responsibilities

• Check and update the daily pending activity list.
• Follow up with concerned departments on pending work.
• Update PO, SO, invoice, service, dispatch, and project status.
• Coordinate urgent requirements between departments.
• Report critical delays to management.
• Ensure all routine back-office activities are completed within the required timeline.

Weekly Responsibilities

• Prepare weekly pending activity reports.
• Follow up on overdue POs, invoices, service bills, documents, and project activities.
• Review open items with concerned departments.
• Submit weekly status updates to management.
• Ensure old pending items are followed up until closure.

Monthly Responsibilities

• Update monthly MIS reports.
• Reconcile and update project/PO/invoice/service status.
• Prepare department-wise and project-wise pending reports.
• Review recurring delays and highlight them to management.
• Maintain complete and updated monthly documentation.

Key Skills & Competencies

• Good coordination and follow-up skills.
• Strong knowledge of MS Excel, Word, Email, and ERP systems.
• Good documentation and record-maintenance skills.
• Ability to manage multiple activities simultaneously.
• Strong attention to detail.
• Good communication with internal departments.
• Ability to identify pending and overdue activities.
• Time management and problem-solving skills.
• Ability to work under deadlines.

Pay: ₹25,000.00 - ₹40,000.00 per month

Work Location: In person