Back Office Executive

Job Description – Back Office Executive

Company: Apollo Kitchen Equipments & Services Pvt. Ltd.

Position: Back Office Executive

Location: Vatva - gidc - Ahmedabad

Employment Type: Full-Time

Job Responsibilities

Handle day-to-day back-office and administrative activities.

Prepare and maintain quotations, purchase orders, invoices, and other business documents.

Coordinate with the Sales, Design, Purchase, Accounts, and Production teams.

Maintain inquiry, quotation, order, and customer records.

Follow up with clients regarding quotations, POs, payments, and required documents.

Prepare and update BOQ, costing sheets, MIS reports, and other Excel-based reports.

Enter and maintain data accurately in the company ERP/system.

Handle email communication with clients, vendors, and internal departments.

Track the status of inquiries, quotations, orders, and pending requirements.

Maintain proper filing and documentation of project-related records.

Provide administrative support to the sales and project teams.

Required Skills

Good knowledge of MS Excel, Word, and Outlook/email.

Good written and verbal communication skills.

Basic understanding of quotations, POs, invoices, and business documentation.

Good coordination and follow-up skills.

Ability to manage multiple tasks and meet deadlines.

Attention to detail and accuracy.

Good organizational and record-keeping skills.

Qualification & Experience

Graduate in any discipline.

0–2 years of experience in back office, sales coordination, administration, or a similar role.

Freshers with good communication and computer skills may also be considered.

Working Hours

Monday to Saturday: 9:30 AM to 6:00 PM

Key Qualities

Responsible and organized

Proactive and willing to learn

Good team coordination

Professional communication

Ability to work under deadlines

Work Location: In person