Back Office Executive

Job Title: Back Office Executive (Coal Department)

Location: Vadodara
Department: Project - Coal

Employment Type: Full-Time

Job Summary:

We are seeking a proactive and detail-oriented Back Office Executive to support both Project and Accounts department. This is a shared role that involves managing payment-related tasks, invoice follow-ups, and assisting with enquiries & quotations. The ideal candidate will be organized, multitask effectively, and have strong communication and coordination skills.

Key Responsibilities:

• Assist in tracking payment schedules and follow up with vendors and internal teams.

• Maintain invoice and its related records like compliances, ensure timely collection of supporting documents.

• Coordinate with vendors, project teams and clients for outstanding invoices and resolve payment discrepancies.

• Ensure all commercial documents are prepared and submitted in accordance with client-specific compliance requirements.

• Validate tax and HR compliance information before submission.

• Submit invoices to clients through physical or digital channels, as required.

• Coordinate with the finance/ project team for timely updates on receivables.

• Escalate payment delays to relevant stakeholders.

• Generate regular reports on invoice status, outstanding payments and PO/invoice tracking and forecasting about collections.

• Analyse customer requirements, gather necessary information (including pricing data, product specifications, and market conditions), and create accurate and competitive quotes.

Qualifications & Skills:

• Bachelor’s degree in BSC/BCA/ BBA
• 0–3 years of experience in a back-office or support role
• Working knowledge of MS Office.
• Good written and verbal communication skills.
• Strong attention to detail and organizational abilities.
• Ability to prioritize tasks and meet deadlines.

Work Location: In person