Back Office Executive

Company: Girnar Machines Pvt. Ltd.

Position: Back Office Executive

Department: Back Office / Administration

Employment Type: Full-Time

Experience: 1–3 Years

Location: Ribda, Rajkot

About the Role

Girnar Machines Pvt. Ltd. is looking for a well-organized and detail-oriented Back Office Executive to manage day-to-day back-office operations and administrative activities. The ideal candidate should have excellent working knowledge of MS Excel, MS Word, email drafting, documentation, and data management, along with strong English communication skills.

The candidate should be comfortable handling multiple tasks, maintaining accurate records, preparing reports, and communicating professionally with internal teams, customers, and business associates.

Key Responsibilities

• Handle day-to-day back-office and administrative activities efficiently.
• Maintain and update company records, databases, files, and documentation.
• Prepare, maintain, and manage reports using MS Excel.
• Perform data entry, data verification, sorting, filtering, formatting, and basic analysis in Excel.
• Prepare professional documents, letters, reports, and other correspondence using MS Word.
• Draft professional emails in English for internal and external communication.
• Manage incoming and outgoing emails and ensure timely responses and follow-ups.
• Coordinate with various departments for required information, documents, and updates.
• Prepare daily, weekly, and monthly reports as required by management.
• Maintain proper filing and documentation of important records.
• Follow up with customers, vendors, internal departments, and other stakeholders whenever required.
• Ensure accuracy and confidentiality of company information and documents.
• Assist management and other departments with administrative and back-office requirements.
• Perform any other back-office or documentation-related tasks assigned by management.

Required Skills

• Excellent knowledge of MS Excel – data entry, formatting, formulas, sorting, filtering, and report preparation.
• Excellent knowledge of MS Word – professional documentation, formatting, letters, and reports.
• Strong email drafting and written English skills.
• Good verbal and written English communication.
• Strong attention to detail and accuracy.
• Good typing and computer skills.
• Ability to organize and manage multiple tasks efficiently.
• Good follow-up and coordination skills.
• Ability to work independently as well as in a team.
• Professional attitude and good work discipline.
• Willingness to learn and take responsibility.
• Strong Coordination skill

Preferred Qualifications

• Graduate in any discipline.
• 1–3 years of experience in back-office, administration, coordination, or similar roles.

Ideal Candidate

The ideal candidate should be someone who is excellent in back-office work, highly proficient in Excel and Word, confident in drafting professional emails, and able to communicate clearly in English. The candidate should be responsible, organized, proactive, and capable of completing work accurately within deadlines.

What We Offer

• Professional and growth-oriented work environment.
• Opportunity to develop administrative and business coordination skills.
• Learning and career growth opportunities.
• Competitive salary based on experience and skills.

To Apply:

Interested candidates can share their updated CV/resume with the HR team of [email protected]

Pay: ₹10,000.00 - ₹15,000.00 per month

Benefits:

• Cell phone reimbursement

Work Location: In person