Back Office Executive

Designation: Back Office Executive

JOB PURPOSE

To manage billing, sales and purchase documentation, e-way bills, customer account activities, cheque handling, and coordination with distributors and internal departments, ensuring smooth day-to-day operations.

KEY RESPONSIBILITIES

1. Billing & Documentation

• Prepare bills and invoices.
• Prepare internal sales orders (SOs).
• Prepare goods return credit notes (CNs).
• Manage distributor forms, documents, and related records.

2. E-Way Bill Management

• Generate e-way bills as required.
• Attach e-way bills to invoices and ensure proper documentation and addressing.

3. Customer Account Management

• Generate customer codes for new customers.
• Handle customer-related documentation and maintain accurate records.

4. Cheque Handling & Collection

• Manage cheque-related activities and coordinate collections.
• Maintain proper records of cheque transactions and collections.

5. Purchase Order Management

• Prepare internal purchase orders as required.
• Handle purchase order activities.

6. Coordination & Follow-ups

• Respond to queries from executives, distributors, and other business parties.
• Coordinate with internal teams and external parties to resolve issues.
• Follow up on pending matters and ensure timely resolution.

KEY SKILLS & COMPETENCIES

• Knowledge of billing, invoicing, and commercial documentation.
• Familiarity with sales orders, credit notes, and purchase orders.
• Understanding of e-way bill generation and documentation.
• Good coordination, communication, and follow-up skills.
• Attention to detail and accuracy in documentation.
• Ability to manage multiple tasks and meet deadlines.
• Proficiency in MS Office and basic computer applications.

EDUCATIONAL QUALIFICATION

Bachelor’s degree in Commerce (B.Com) or a related field preferred.

EXPERIENCE

Relevant experience in billing, accounts support, commercial operations, or sales coordination will be preferred.

Pay: ₹15,000.00 - ₹25,000.00 per month

Benefits:

• Cell phone reimbursement
• Life insurance
• Paid sick time
• Paid time off
• Provident Fund

Application Question(s):

• How many years of experience do you have in back-office operations, billing, accounts support, or sales coordination?
• What is your current CTC?
• What is your expected CTC?
• What is your notice period?

Work Location: In person