Back Office Specialist

About Us
Acidom Medical Services is committed to providing high-quality, compassionate care to our clients and supporting our staff with a professional, efficient work environment. We are currently seeking a dedicated professional to join our Medical Records Team.

Position Summary
The Part-Time Back Office Specialist plays a key role in supporting the efficiency and accuracy of the Medical Records Team at Acidom Medical Services. This position is responsible for maintaining client records, managing documentation, and assisting with scheduling and administrative tasks to ensure smooth daily operations. The ideal candidate is detail-oriented, organized, and able to handle sensitive information with discretion.

Responsibilities

• Chart Management: Create and maintain client charts with accuracy and confidentiality.
• Document Handling: Scan and upload documents into the file manager system.
• Authorizations: Scan and submit authorizations as required.
• Scheduling: Schedule appointments, including new referrals, re-assessments, and assessments.
• Calendar & Tracking: Add appointments to calendars and spreadsheets to ensure accurate scheduling and follow-up.
• Insurance Verification: Verify Medicaid eligibility initially and on a monthly basis.
• Discharges: Complete discharge forms and create discharge folders to finalize client records.

Qualifications

• High school diploma or equivalent (Associate’s Degree Preferred).
• Previous administrative, HR, or medical office/records experience is strongly preferred.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and file management systems.
• Strong attention to detail and organizational skills.
• Ability to handle confidential information with discretion. Excellent written and verbal communication skills.

Schedule & Benefits

• Part-Time Hours: Flexible schedule, approximately 20–25 hours per week.
• Competitive pay
• Professional growth opportunities
• Supportive team environment