Back Office Staff

Position: HR Recruitment Staff
Department: Human Resources / Recruitment
Reports To: Recruitment Team Leader / Operations Manager / Senior Operations Manager
Employment Type: Full-Time

JOB SUMMARY

The HR Recruitment Staff is responsible for sourcing, screening, interviewing, endorsing, and assisting in the hiring of qualified applicants for the company's manpower outsourcing clients. The position ensures that recruitment requirements are fulfilled within the required timeline while maintaining the quality and qualifications of deployed personnel.

The HR Recruitment Staff will coordinate closely with the Operations Team, HR Control Officers (HRCO), Recruitment Team Leaders, and Client Representatives to understand manpower requirements and ensure that qualified applicants are properly processed and endorsed for deployment.

KEY RESPONSIBILITIES AND DUTIES:

1. Recruitment and Sourcing

• Source qualified applicants through job portals, social media, referrals, walk-in applicants, job fairs, community recruitment, and other recruitment channels.
• Create and post job advertisements based on approved manpower requirements.
• Maintain an active pool of applicants for current and future manpower requirements.
• Conduct continuous sourcing activities to meet daily, weekly, and monthly hiring targets.
• Utilize available recruitment platforms and digital tools to maximize applicant sourcing.

2. Applicant Screening

• Review applications and resumes to determine whether applicants meet the required qualifications.
• Conduct initial screening through face-to-face interviews, phone calls, online calls, or messaging platforms.
• Verify applicant qualifications, work experience, skills, availability, and other job-related requirements.
• Explain the basic job responsibilities, work location, compensation, benefits, policies, and employment conditions to qualified applicants.
• Properly document applicant screening and interview results.

3. Interview and Assessment

• Conduct initial interviews and assessments based on the requirements of the assigned client and position.
• Identify applicants who meet the required qualifications and endorse qualified candidates for the next stage of the recruitment process.
• Coordinate applicant interviews with clients, HRCOs, or other authorized personnel when required.
• Provide accurate interview feedback and applicant assessment results.

4. Applicant Endorsement and Hiring

• Endorse qualified applicants to the appropriate HRCO, Recruitment Team Leader, or client representative.
• Coordinate with the concerned personnel regarding the status of endorsed applicants.
• Follow up on applicants throughout the recruitment process until hiring and deployment.
• Assist in completing pre-employment requirements and documentation.
• Ensure that applicants receive accurate instructions regarding requirements, schedules, and deployment procedures.

5. Recruitment Monitoring and Reporting

• Maintain accurate and updated recruitment records and applicant databases.
• Monitor the status of applicants from sourcing through deployment.
• Update recruitment monitoring sheets, trackers, or systems on a regular basis.
• Prepare daily, weekly, and monthly recruitment reports as required.
• Monitor hiring targets, pending requirements, applicant conversion, and deployment status.
• Immediately report recruitment concerns, delays, or difficulties to the Recruitment Team Leader or immediate superior.

6. Client Manpower Requirements

• Understand and follow the manpower requirements provided by assigned clients.
• Ensure that applicants endorsed for hiring meet the client's required qualifications.
• Coordinate with HRCOs and Operations personnel regarding urgent and ongoing manpower requirements.
• Prioritize recruitment activities based on client manpower needs and hiring deadlines.

7. Applicant Relationship and Communication

• Maintain professional communication with applicants throughout the recruitment process.
• Respond to applicant inquiries regarding job vacancies, requirements, interviews, compensation, benefits, and deployment.
• Provide timely updates regarding the status of applications.
• Maintain a positive candidate experience while ensuring that company policies and recruitment procedures are properly followed.

8. Recruitment Documentation

• Ensure proper and accurate encoding of applicant information.
• Maintain confidentiality and proper handling of applicant records and personal information.
• Check submitted requirements for completeness and accuracy.
• Coordinate with the appropriate department regarding missing or incomplete requirements.

9. Employee Referral and Recruitment Marketing

• Encourage qualified employee referrals and other sourcing strategies.
• Assist in developing recruitment campaigns, job posting materials, and recruitment activities.
• Participate in job fairs, mass hiring activities, recruitment caravans, and other company recruitment programs.
• Help strengthen the company's applicant database and recruitment network.

10. Other HR and Administrative Functions

• Perform other recruitment-related administrative tasks assigned by the immediate superior.
• Assist the HR and Operations Department during mass hiring, onboarding, orientation, and deployment activities when required.
• Support company programs, activities, and initiatives related to manpower recruitment and employee management.
• Perform other related duties that may be assigned by management.

Pay: From Php695.00 per day

Benefits:

• Company Christmas gift
• Company events
• Free parking
• Health insurance
• Opportunities for promotion
• Promotion to permanent employee

Work Location: In person