Banking Operations Executive

Role: Executive / Assistant Manager Banking Operations & Payments
Reports to: Accounts Manager
Location: Delhi NCR

Role Overview
Run the company's day-to-day banking and incoming/ outgoing payments end to end accurate, on time, correctly authorised, correctly booked, and fully reconciled.

Key responsibilities

Payment processing

• Process vendor, employee, statutory and utility payments through corporate net banking within agreed payment run cycles
• Verify every payment against a three-way check — approved invoice, PO/work order, and receipt/GRN — before release
• Validate beneficiary details against the vendor master; ensure no payment goes to an unverified or newly changed bank account without independent confirmation
• Maintain the payment approval trail as per the delegation of authority matrix; ensure maker-checker discipline on every transaction
• Handle foreign remittances where applicable — Form 15CA/15CB coordination, FIRC follow-up

Bank operations

• Manage day-to-day operations across all current accounts — cheque issuance and custody, DD/PO requests, stop payments, standing instructions
• Handle bank guarantees, LCs, security deposits and margin money — issuance, amendment, expiry tracking and timely release follow-up
• Process banking documentation: account opening, signatory changes, mandate updates, KYC refreshes, net banking user administration
• Act as first point of contact for the bank's relationship and operations teams for routine queries

Reconciliation and controls

• Perform daily bank reconciliation across all accounts; investigate and clear unreconciled items within defined ageing limits
• Reconcile payment gateway / credit cards/ collection account settlements to the books where applicable
• Ensure all bank transactions are booked in the ERP with correct ledger, cost center and product code tagging on the same day
• Maintain the bank charges register and challenge incorrect or excessive charges with the bank

Cash flow and reporting

• Prepare the daily bank position and fund availability statement
• Maintain a rolling payment schedule and flag funding shortfalls ahead of the payment run
• Report weekly on payments made, payments held and reasons, and outstanding banking items (BGs expiring, deposits due for release, long-pending reconciling items)
• Support monthly close with bank confirmations, balance certificates and interest/charge accruals

Records and audit

• Maintain complete, retrievable documentation for every payment and banking instruction
• Provide schedules and evidence to statutory, internal and tax auditors

Key performance indicators

• Zero incorrect-beneficiary or duplicate payments
• Bank reconciliations completed daily; unreconciled items older than 30 days at nil
• Same-day booking of bank entries in the ERP with correct cost center tagging
• Clean audit observations on the banking and payments cycle

Qualifications and experience

• B.Com / M.Com / CA Inter, or equivalent
• 5–7 years in accounts payable, banking operations or treasury operations; experience in a company with multiple bank accounts and vendor volumes preferred
• Hands-on with corporate net banking portals, bulk payment file uploads, and an accounting ERP (Zoho Books)
• Working knowledge of TDS and GST as they affect payment release
• Strong Excel — lookups, pivots, reconciliation workings
• Meticulous; treats a mismatched rupee as a problem to be found, not rounded off
• Comfortable holding a payment when documentation is incomplete, including under pressure from a requester