Barracks Administrative Specialist

Overview FTI is seeking a Barracks Administrative Specialist to provide on-site administrative support to Surface Warfare Engineering Schools Command (SW E SC) in Great Lakes, Illinois.

This position provides administrative and accountability support for student housing operations across designated barracks facilities. The role supports active-duty and civilian staff in maintaining student accountability, processing housing documentation, and coordinating administrative actions related to student check-in, check-out, and status tracking.

This position functions in an administrative support capacity and does not exercise command, disciplinary, or adjudication authority.

Responsibilities

• Student Accountability & Reporting Support

• Prepare daily accountability documentation including student status validation, curriculum add-ons, and updates to medical and dental tracking lists.

• Verify student data using approved command systems and generate required rosters and accountability reports.

• Submit required daily Room and Rack reports and student accountability reports within established timelines.

• Monitor official email accounts for updates related to student status, academic changes, medical/dental appointments, and administrative notifications.

• Housing Administration Support

• Process student check-ins and check-outs, including key issuance and inventory documentation.

• Record housing transactions in Enterprise Military Housing (EMH) and maintain associated documentation files.

• File and maintain room inspection documentation in student records.

• Support weekly barracks inspection documentation and post inspection results as directed.

• Administrative Documentation Support

• Prepare administrative packages in support of Government-led disciplinary or administrative processes, including assembling required supporting documentation under Government direction.

• Record required entries into EMH and route documentation to designated Government leadership as directed.

• Update student tracking lists including medical, dental, academic remediation, reclassification, and legal status lists as required .

• Records & Systems Support

• Maintain accurate student records and accountability logs.

• Utilize Office 365 tools (Excel, Word, SharePoint, OneDrive) and EMH system to support documentation and reporting requirements.

• Review leave packages and related documentation for completeness prior to routing.

• Additional Duties

• Perform additional administrative tasks supporting barracks operations within the scope of the contract and under Government direction.

• Other Information:

• May require frequent travel between assigned buildings; candidate must provide their own transportation (no base transportation available). May require walking between buildings (potentially 1–2 miles) and working in inclement weather. May require stair use in multi-floor buildings without passenger elevators.

Education/Qualifications Required Qualifications

• Must be located within a commutable distance to report full-time onsite in Great Lakes, IL.
• U.S. Citizen.
• Proficiency with Microsoft Office 365 applications (Excel, Word, PowerPoint, SharePoint, OneDrive).
• Familiarity with data entry and administrative recordkeeping processes.
• Strong organizational skills and attention to detail.
• Ability to communicate effectively in writing and verbally.
• Ability to work assigned shift schedule (1300–2130).
• Occasional travel may be required (up to 25%).

Preferred Qualifications

• Prior military administrative or housing support experience.
• Experience using Enterprise Military Housing (EMH) systems.
• CPR certification.
• Experience working in a military training or student management environment.
• Active DoD Secret Clearance with ability to maintain .