Benefits & Leave Administrator

Purpose Job Description

The Benefits & Leave Administrator is responsible for the day-to-day support and coordination of employee benefits and leave of absence programs. This role serves as the primary point of contact for employee benefit and leave-related inquiries and ensures timely processing, documentation, and compliance with applicable regulations, including FMLA, ADA, and state leave laws. The role supports communication and education around benefit plans and ensures accurate data entry in HRIS and vendor systems.

Responsibilities Key Responsibilities:

• Administer leave of absence programs including FMLA, ADA, personal, and other state or company-provided leaves
• Communicate with employees regarding benefits eligibility, leave requirements, and return-to-work procedures
• Maintain accurate and up-to-date employee leave records and benefit enrollment data
• Coordinate with third-party administrators, insurance providers, and payroll to ensure accurate benefit deductions and leave payments
• Respond to employee inquiries regarding benefits coverage, plan changes, eligibility, and leave status
• Support open enrollment and mid-year benefits changes including system updates and communications
• Process benefit enrollments, terminations, and qualifying life event changes in HRIS systems
• Assist with benefit plan audits, compliance reporting, and documentation
• Monitor and follow up on required documentation for benefits and leaves in a timely manner
• Escalate complex benefits or leave matters to HR Leadership

Key Measures / Key Performance Indicators

• Accuracy of benefit and leave records in HRIS systems
• Timeliness of leave documentation, approvals, and return-to-work tracking
• Resolution time for employee benefit or leave inquiries
• Compliance with FMLA, ADA, COBRA, ACA, and other applicable laws
• Completion and documentation of benefits enrollments and changes
• Employee satisfaction with benefits and leave support

Requirements Education: High school diploma or GED required. Associate’s degree or HR/benefits certification (e.g., CEBS, PHR) preferred.

Experience

• 2–3 years of experience in benefits administration, HR support, or leave management
• Working knowledge of leave laws (FMLA, ADA, state-specific) and benefit eligibility rules
• Experience with HRIS platforms and benefits portals (e.g., ADP, Workday, FUSE)

Exposure

• Hands-on experience interacting with employees, managers, and vendors
• Knowledge of insurance plans, compliance requirements, and HR documentation standards
• Cross-functional coordination with Payroll, Risk, and HR Business Partners
• Factors critical to success at ITG Communications for this position:
• Ability to manage confidential and time-sensitive information with care
• Accuracy in data entry, tracking, and compliance documentation
• Excellent communication and follow-up skills with employees and vendors
• Physical Requirements:
• Prolonged periods of sitting and working on a computer
• Manual dexterity for typing and data entry
• Visual and hearing acuity for communication and document review
• Occasional lifting of up to 10 pounds

Additional Comments

ITG is an equal employment opportunity employer. ITG’s policy is not to discriminate against any applicant or employee based on race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information, or any other basis protected by applicable federal, state, or local laws. ITG also prohibits harassment of applicants or employees based on any of these protected categories. It is also ITG’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions.