Beverage Stock Controller

Join Race Coast KwaZulu Natal as Beverage Stock Controller - Be Part of Our Exciting Journey!

Race Coast is seeking X5 Beverage Stock Controllers who will be responsible the accurate receiving, storage, issuing, counting and control of food inventory, ensuring that all stock movements are properly recorded and accounted for. The role supports effective beverage cost and inventory management across daily operations, race days, hospitality and events.

Location Hollywoodbets Greyville

Employment Type Full-Time

Experience 2-3 years relevant experience in stock control, inventory, stores, receiving or a related environment, preferably within F&B, hospitality, catering, retail or high-volume events.

Department: Food and Beverage

What You'll Do

Receiving & Storage Control

• Receive and verify beverage deliveries against approved orders, delivery notes and supporting documentation.
• Check quantities, product specifications and condition of stock before acceptance and immediately report shortages, damages or discrepancies.
• Ensure beverage stock is correctly stored, secured, labelled and rotated in accordance with approved stock-control procedures.
• Monitor expiry/best-before dates, slow-moving products and stockholding levels and escalate potential risks.
• Maintain orderly and secure beverage stores and ensure access controls are consistently applied.

Stock Issues, Transfers & Returns

• Issue beverage stock only against approved requisitions and ensure all issues are accurately recorded.
• Control and document stock transfers between stores, bars, venues and other authorised stockholding locations.
• Receive and verify stock returned from bars, venues, race days and events and ensure returns are accurately recorded.
• Ensure all physical stock movements are supported by the required documentation and system transactions.
• Prepare and issue beverage stock for race days, hospitality and events in accordance with approved requirements.

Stock Counts & Inventory Accuracy

• Conduct accurate scheduled, opening, closing, spot and event-related beverage stock counts.
• Count full units, cases and open bottles/containers using approved measurement procedures and equipment.
• Participate in joint opening and closing counts with Venue and Bar Supervisors and ensure appropriate sign-off.
• Identify discrepancies between physical stock, stock records and system quantities and conduct recounts where required.
• Ensure completed counts and supporting documentation are submitted within required timelines for system capture and reconciliation.

Race Day & Event Stock Control

• Support beverage stock preparation and control for race days, feature days, hospitality and events.
• Verify opening stock issued to designated bars and venues and ensure responsible operational personnel acknowledge receipt.
• Control and document additional issues, replenishments, transfers and returns during trading.
• Conduct spot checks and stock verification during high-volume trading periods where required.
• Complete or participate in closing counts and ensure remaining stock is appropriately returned, recorded and secured.

Variance, Wastage & Control Management

• Assist with the reconciliation of physical beverage stock against system records and recorded sales.
• Identify and report stock shortages, overages, unusual consumption patterns and other inventory discrepancies.
• Assist the Beverage Stock Coordinator with variance investigations and identification of root causes.
• Ensure breakages, wastage, damaged stock and authorised complimentary products are appropriately documented and accounted for.
• Escalate material, recurring or unexplained discrepancies and control breaches without delay.

· Systems, Documentation & Compliance

• Ensure beverage stock transactions are accurately recorded on GAAP Unity or other approved inventory systems within the scope of assigned responsibilities.
• Maintain complete supporting documentation for receiving issues, transfers, returns, counts, breakages and wastage.
• Apply the principle of no uncontrolled stock movement and ensure stock is not issued or transferred without appropriate supporting documentation.
• Comply with approved F&B stock-control policies, SOPs and delegated authorities.
• Provide stock records and supporting information to the Beverage Stock Coordinator, F&B Inventory & Procurement Specialist, Finance and Audit when required.

What You’ll Need

· Standard 10/ Grade 12/ Matric Equivalent

· Computer literacy, including Microsoft Office

· Experience with POS, inventory and stock management systems.

· Relevant certificate or qualification in Stock Control, Inventory Management, Supply Chain, Hospitality or a related field

· 2-3 years relevant experience in stock control, inventory, stores, receiving or a related environment, preferably within F&B, hospitality, catering, retail or high-volume events.

What We’re Looking For

• Communication Skills: Ability to communicate effectively in the English language, both verbally and in writing with team members and management. Ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form. Ability to read and understand information and ideas presented in writing.
• Proactive: Should be proactive in all aspects. Goal and deadline driven with the ability to see out tasks till completion.
• Attention to Detail: Showing concern for all aspects of the job; accurately checking and following processes and tasks; maintaining responsibility over tasks and ability to identify irregularities.
• Problem Solving: Identify, analyses, organize and solve problems and issues in a timely and effective manner. Anticipate problems, identify root causes and take corrective action.
• Accountability: Follows through and delivers results despite obstacles. Admits errors and takes corrective action to avoid repetition. Approaches own work with dedication and a high sense of responsibility.
• Service Excellence: Primary focus of one’s actions. Follows up on requests timeously to ensure that the final product or service meets expectations.

Why You'll Love Working Here

• Dynamic Environment: Be part of a vibrant team at one of Kwa Zulu Natal’s most iconic venues.
• Innovation at the Forefront: Work with the latest technology in a fast-paced, exciting environment.
• Career Growth: We believe in nurturing talent and offering opportunities for growth and development.

Disclaimer

If you do not receive feedback within four (4) weeks of the closing date, please consider your application unsuccessful. Only shortlisted candidates will be contacted. The company reserves the right to not fill the position should a suitable candidate not be found.

Application Question(s):

• Do you have experience with POS, inventory and stock management systems
• Are you currently employed ?
• What is your current salary ?
• What is your expected salary ?

Experience:

• Stock Control : 2 years (Preferred)

Work Location: In person