Bid Administration Team

The Bid Coordinator is responsible for coordinating bids and maintaining contracts with various agencies, schools, and military. Researching products, negotiating, and soliciting fixed bid pricing, capturing, and maintaining bid contracts. Manage awarded bids and communicate with procurement for on time performance and guarantee timely distribution at correct bid.

Essential Duties and Responsibilities

Bid and Contract Administration 

• Coordinate bid process from solicitation through implementation. 
• Maintain bid files, contract records, pricing documentation, and databases. 
• Track renewals, amendments, and customer requirements.

 

Pricing and Reporting 

• Maintain pricing templates and contract pricing records. 
• Prepare recurring reports and spreadsheets supporting bid activity. 
• Verify pricing accuracy within systems.

 

Customer and Vendor Support 

• Respond to customer and manufacturer inquiries. 
• Assist with issue resolution regarding pricing and contract administration. 
• Support vendor sample billing and related activities.

 

Cross Functional Coordination 

• Partner with purchasing and supply chain teams to support awarded business. 
• Provide backup support for National Accounts and related functions.

 

Education Requirements

Required: High School Diploma or GED.

Preferred: Associate Degree in Business Administration, Supply Chain, Finance, Marketing, or related field.

Equivalent experience may be substituted.

Work Experience Requirements

• 2-3 years of administrative, sales support, contract administration, purchasing, customer service, or related experience.
• Experience supporting bids, pricing, proposals, or contracts preferred. Foodservice industry experience preferred.

Competencies

• Attention to Detail
• Customer Focus
• Planning and Organizing
• Communication
• Teamwork and Collaboration
• Problem Solving
• Time Management
• Technology Proficiency

Knowledge, Skills and Abilities

• Intermediate Microsoft Excel, Word, Outlook and Teams skills.
• Ability to calculate percentages, discounts, and pricing adjustment
• Strong organizational and multitasking abilities.
• Strong written and verbal communication skills.
• Ability to work independently within established procedures.

Travel Requirement 
Minimal travel required. Estimated travel up to 5% for meetings, training, or business support activities.

This position is fully remote; however, applicants must be based in the United States and authorized to work in the U.S. without current or future employer sponsorship.