Bid Administrator

Location: Dublin

Hybrid: Yes

Compensation: €40-45k basic plus benefits

Our client, a leading professional services practice operating across architecture, design and infrastructure, is seeking a Bid Administrator with Finance Support to join their growing team in Dublin City Centre.

This is an excellent opportunity for an organised and detail-oriented professional with experience in bid coordination, tender administration or document management to join a collaborative, project-driven environment.

Working closely with senior stakeholders, design teams and finance, you will play a key role in coordinating tender submissions, maintaining high-quality bid documentation and supporting fee proposals and pricing schedules.

Key Responsibilities:

• Coordinate the preparation and submission of bids, tenders, proposals and pre-qualification questionnaires
• Gather and consolidate information from internal teams and external consultants to ensure submissions are accurate, complete and delivered on time.
• Maintain and update bid content libraries, including CVs, project profiles, case studies, images and standard company information.
• Monitor tender portals, identify opportunities, track deadlines and maintain an up-to-date bid pipeline.
• Prepare and format professional bid documents, presentations and capability statements using Adobe InDesign and PowerPoint.
• Support the preparation of fee proposals, pricing schedules and rate cards using Excel.
• Consolidate fee submissions from external parties and carry out checks to ensure accuracy and consistency.
• Maintain bid registers, project records and supporting documentation, ensuring information is organised and accessible.
• Produce reports and dashboards to track tender activity, outcomes and pipeline performance.
• Proofread bid documentation to ensure accuracy, consistency, quality and compliance with tender requirements.
• Assist with maintaining policies, certificates, insurance documentation and other compliance materials.
• Coordinate bid review meetings, record actions and liaise with internal and external stakeholders.
• Provide general administrative and finance support to the wider team as required.

Requirements:

• Bid administration, tender coordination, proposals or a strong administrative experience
• Experience within architecture, engineering, construction or professional services would be advantageous.
• Strong proficiency in Adobe InDesign, with experience formatting professional documents and presentations.
• Advanced Excel skills, including formulas, lookups, filters and pivot tables.
• Competency in Microsoft Office, particularly Word and PowerPoint, alongside PDF editing tools.
• Eligibility to work in Ireland is essential.

Due to the high volume of applications received, we regret that we are unable to respond to all applicants. Only candidates whose experience closely matches the requirements of the role will be contacted.