Bid & Proposal Coordinator

Worldwide, energy asset owners choose CB&I Asset Solutions as their asset management partner, confident in our ability to deliver tailored, value driven asset management solutions.

Our commitment is simple but powerful: to deliver value to our customers through safe, effective and efficient operations, maintenance, wells and decommissioning solutions, specialising in late life energy assets.

We're committed to investing in our people, and to building exceptional teams who deliver. Our people are trusted by our customers to safely operate their energy assets, improve performance and extend asset life through innovative solutions.

We support flexible working requests and have adopted a hybrid approach for most of our office-based roles. We ask employees to be present in the office at least three days per week.

Think smarter. Move faster. Deliver value.

JOB TITLE: BID & PROPOSAL COORDINATOR

KEY RESPONSIBILITIES:

• Coordinate all proposal activities from ITT receipt through final submission.
• Maintain proposal schedules, action registers, and submission milestones.
• Support proposal kick-off meetings and coordinate follow-up actions.
• Monitor progress of proposal deliverables and escalate concerns to Proposal Managers as required.
• Review ITT documentation and maintain tender registers.
• Establish and maintain proposal folder structures and document control processes.
• Track addenda, bidder clarifications, and client communications.
• Support compliance reviews against client requirements and submission checklists.
• Compile technical, commercial, and management proposal volumes.
• Coordinate receipt of inputs from engineering, commercial, HSSE, procurement, project controls, and other stakeholders.
• Assist with preparation of executive summaries, organizational charts, schedules, and supporting proposal documentation.
• Support responses to client clarification requests and post-bid submissions.
• Liaise with internal departments, subcontractors, partners, and joint venture participants.
• Facilitate timely collection and integration of proposal inputs.
• Support collaboration across geographically dispersed teams when required.
• Coordinate production of proposal deliverables in accordance with submission requirements.
• Ensure document quality, formatting consistency, and version control.
• Support electronic and hard-copy proposal submissions.
• Maintain records of submitted proposals and supporting documentation.
• Maintain proposal templates, resumes, project references, and knowledge repositories.
• Capture lessons learned and support continuous improvement initiatives.
• Generate proposal activity reports and bid metrics for management.