Bid Co-ordinator

Company Overview

For almost 20 years, Pod-Trak Group have delivered complex infrastructure projects across the UK & Ireland, most recently expanding into wider Europe. Our enviable reputation is built on self-delivery, technical expertise, & a strong safety culture. With our skilled staff, a large fleet of owned plant, & a proven track record of partnerships with Prime Clients & Tier 1 Contractors, we provide end-to-end solutions that support the UK’s transition to a connected, net-zero future.

We deliver integrated engineering solutions across Rail, Energy, Civil Engineering, & Telecoms, built on a proven self-delivery model. Our expertise covers the full project lifecycle from design through to construction, ensuring safe, sustainable, & high-quality outcomes. By combining specialist skills with in-house plant & people, we provide efficient, innovative, & cost-effective solutions for every client.

About the Role

Pod-Trak is seeking a proactive Commercial Manager to join our commercial team in Dublin. You will be responsible for managing the Commercial Team involving a range of rail, civil engineering, and energy projects. The role involves working closely with project delivery teams to ensure accurate cost forecasting, contractual compliance, and commercial reporting, helping to drive sustainable business growth.

Job Summary

We are looking for a Bid Coordinator to join our busy bid department based in Uxbridge, West London. Working closely with the Bid Manager and the Pre-Construction team, the position will be key to providing a professional and efficient service, in support of PQQs, Supply Chain enquiries, Supplier Prequals, Bids and Tenders.

The primary responsibility will be to co-ordinate the quality element of bids, working in partnership with the Bid Manager. They will also be expected to liaise with the Estimators, Planners, and Pre-Construction Lead, coordinating enquiries as necessary.

Responsibilities

• Draft first-pass responses for selected quality questions, company information sections and standard bid narratives
• Develop and maintain a library of reusable bid content, including company overviews, case studies, CVs, project experience, accreditations and standard responses
• Support the preparation of social value responses, plans and evidence for bids and frameworks
• Assist in identifying relevant social value commitments that are proportionate, deliverable and aligned to client requirements
• Maintain up-to-date company information required for PQQs, supplier portals and framework submissions
• Support the upkeep of records relating to insurances, accreditations, policies, procedures, licences, certificates and statutory information
• Support the maintenance of bid trackers, opportunity pipelines and tender reporting information
• Assist with monthly reporting by preparing statistics, submission updates, bid status summaries and supporting narrative
• Act as a reliable coordination point between contributors, reviewers and approvers during live bids.

Qualifications

• Educated to degree level or equivalent
• Experience working within the Civil Engineering, Rail, Infrastructure, Energy, or Water sectors is advantageous
• Experience within a bid environment, working on tender submissions, PQQs and EOIs
• An interest in STEM and/or knowledge of the sectors Pod-Trak operates in
• Excellent communication skills, both written and verbal
• Experience in bid-writing or wanting to include bid-writing in their role is advantageous.
• Ability to build and maintain strong, lasting relationships with clients and stakeholders and understanding their needs
• Working knowledge of Microsoft Office applications, including Word, Excel, Outlook and PowerPoint
• Experience with SharePoint, Teams, InDesign, Power BI or bid portals would be advantageous.

What we offer

• Competitive package will be offered depending on location and experience
• 21 days annual leave, plus bank holidays
• Auto enrolment pension scheme following probation
• On-site gym
• On-site parking.

If you’re ready to make a tangible impact on vital infrastructure projects and thrive in a dynamic environment, we’d love to hear from you - embark on this journey with Pod-Trak, where your expertise helps shape the future of transport infrastructure.

Benefits:

• Company pension
• Free parking
• On-site gym
• On-site parking

Work Location: In person