Bid Coordinator

Talent Frame are delighted to be working with a leading Consultancy to hire a Bid Coordinator for their Oxford studio. This is an exciting opportunity for a creative and highly organised professional with a passion for architecture to take ownership of the end-to-end bid process and support the firm’s continued growth.

Working closely with Partners, the wider Work Winning team and internal stakeholders, the successful candidate will manage multiple bids, producing high-quality and visually engaging submissions. You’ll join a collaborative team where you can use your creative skills while developing your experience across bids, business development and marketing.

Key Responsibilities

• Manage the end-to-end bid process, ensuring deadlines and procedures are met.
• Build strong relationships with Partners and internal stakeholders to produce compelling proposals and presentations.
• Use Adobe Creative Suite, particularly InDesign, to create high-quality bid submissions.
• Design bid and tender layouts, including collating relevant images and graphics.
• Review content for accuracy, consistency and presentation quality.
• Maintain the internal bid library, including CVs, project case studies and photography.
• Analyse bid outcomes and implement lessons learned to improve future submissions.
• Identify and implement improvements and efficiencies across the bid process.
• Collaborate with the Business Development and Marketing teams on wider projects.
• Manage multiple bids with varying stakeholders, requirements and deadlines.

Person Specification

• Excellent InDesign skills.
• Previous bid coordination or bid management experience is desirable.
• Strong organisational and time management skills, with the ability to manage multiple priorities.
• Excellent written and verbal communication skills and exceptional attention to detail.
• Experience working with stakeholders at all levels of seniority.
• Experience working on high-value bids.
• Graphic design skills and experience using procurement portals are advantageous.
• Experience within the architecture or construction industry would be beneficial.
• A genuine passion for architecture and a creative, proactive approach.
• Ability to work collaboratively while managing an autonomous workload.

What’s on Offer

Agile, flexible and hybrid working, with a minimum of 3 days in the office and up to 2 days working from home.

The role also offers a comprehensive benefits package including annual leave increasing with long service, life assurance, study sponsorship, sabbaticals, employee assistance programme, season ticket loans, cycle to work scheme, virtual GP service, subscription fees, volunteering opportunities and enhanced learning and development.

Commitment to Diversity

Talent Frame are committed to diverse and inclusive recruitment practices, ensuring equal opportunities for all applicants regardless of race, religion or belief, sex, sexual orientation, gender reassignment, marriage and civil partnership, pregnancy and maternity, disability, or age. We actively encourage applications from a wide range of backgrounds and are always happy to make reasonable adjustments to ensure a fair recruitment process.