Bid Coordinator VA

Job Summary:
We're putting out a call for a detail-oriented Construction Estimating and Bid Support Assistant to help us prepare competitive bids and keep the business organized. You'll create project estimates, assemble bid packages, and handle the paperwork that comes with answering contractor solicitations, along with helping manage incoming inquiries. The right match is strong in math, comfortable reading construction documents, and reliable enough to own the bid process from start to finish.

Key Responsibilities:

• Prepare accurate, well-rounded construction estimates for bids, quotes, and solicitations
• Review project scopes and bid documents to determine materials, labor, and cost requirements
• Put together complete bid packages, including forms, supporting documents, and bid portal uploads
• Answer RFIs, RFQs, and other solicitations from larger contractors
• Track bid deadlines, submissions, and outcomes to keep the pipeline organized
• Monitor and respond to incoming project inquiries from the website and email
• Maintain organized digital files, templates, and records for estimates and bids
• Update estimating templates and cost data to improve speed and accuracy over time

Mandatory Skills:

• Proven experience preparing construction estimates or quantity takeoffs
• Strong math and analytical skills, including handling multi-part cost calculations
• Ability to read and interpret construction plans, scopes of work, and specifications
• Experience preparing bid packages, proposals, or tender documents
• Proficiency in Excel or Google Sheets and standard document tools
• Strong written English and email communication skills
• Attentive, conscientious, and independent
• Strong communication skills

Preferred Skills:

• Background in architecture, engineering, or construction-related education
• Familiarity with estimating software or takeoff tools
• Experience with RFI, RFQ, or government and subcontractor bid portals
• Knowledge of residential and commercial renovation or new construction costing
• Experience with inbox management and lead inquiry follow-up
• Ability to keep several bids and deadlines moving at once

Why Join Us:
This is a chance to take a hands-on role in a growing business where your work directly affects which projects we win. You'll work closely with the owner, have room to shape how our estimating process runs, and grow alongside the company. If you enjoy turning numbers and documents into winning proposals, we'd love to hear from you.