Bid Manager

Are you an experiences Bid Manager with a track record of winning complex, high-value institutional tenders?

Do you thrive in fast-paced, multilingual environments where precision, compliance, and cross-functional coordination are key?

If you have a keen commercial eye, a deep understanding of public procurement processes (such as EU bodies, UN agencies, or NGOs) and the drive to lead proposal submissions from end to end, we want to hear from you.

Responsibilities

As a Bid Manager you will:

• Manage and execute end-to-end tender submissions for public bodies, EU institutions, UN agencies, and international NGOs, including multi-year framework agreements
• Analyze tender documentation in detail, identifying key technical requirements, evaluation criteria, submission guidelines, and legal/compliance obligations.
• Draft, review, and finalize compelling proposal responses and all supporting documentation in both English and French to ensure high quality and alignment with client standards
• Drive cross-functional collaboration across internal production, finance, HR, vendor management, and leadership teams to gather required inputs and build competitive bids
• Monitor and track all critical milestones, including deadlines, official clarifications, contract amendments, administrative paperwork, and portal submission procedures
• Enforce strict quality control and compliance standards to ensure all submitted proposals meet both external client specifications and internal benchmarks
• Maintain and update the central repository of bid templates, historical records, supporting assets, and internal knowledge bases for future tender use.
• Track procurement portals and databases to identify, evaluate, and highlight relevant new business and tender opportunities
• Identify opportunities for process optimization, continuously refining bid management workflows, templates, and operational toolkits
• Provide ad-hoc operational support to the broader team on tender-related tasks and special projects as needed

Qualifications

The ideal candidate for the Bid Manager position is a professional with:

• University degree preferably in Business Administration, Economics, Engineering, Law, International Relations, Linguistics, or related disciplines
• Previous experience with EU institutional tenders and/or international public procurement procedures will be considered a strong advantage
• Excellent written and verbal communication skills in English and French
• Strong entrepreneurial mindset with a track record of building or transforming businesses
• Proven commercial capability able to actively sell, position and deliver value
• Advanced command of MS Office, particularly Word and Excel

Experience

• 3–5+ years of experience in bid management, tender coordination, proposal management, or public procurement

Skills

• Strong analytical, organisational, and coordination abilities
• Ability to manage multiple complex deadlines simultaneously
• High attention to detail, compliance, and document quality
• Ability to work independently in a structured, deadline-driven environment
• Commercial awareness and problem-solving mindset

Benefits

Company offers the following employee benefits:

• Competitive salary and benefits package upon qualifications
• Career growth opportunities

Information

For more information, you can contact Chrysa Avdoula at +30 2166001386.

If you believe your profile could be a good match to this Bid Manager, apply now!

Please note that for transparency and equity reasons, only those applications made online via our site will be assessed. After the screening of all the CVs received, we will only contact the candidates who meet the requirements of the job to arrange an interview. All applications are considered strictly confidential.