Bid Support Engineer

Position Reference Number: MTI-BSE-PRO-00019

Position Title: Bid Support Engineer

Location: Mysore, Karnataka, India

Department: Proposal

Reports To: Proposal Manager

Job Summary:

The Bid Support Engineer plays a critical role in supporting the preparation, coordination, and submission of technical and commercial proposals for customer tenders, RFQs (Request for Quotations), RFPs (Request for Proposals), and contract bids. The position involves collaborating with sales, engineering, procurement, project management, and finance teams to develop high-quality, compliant, and competitive bid submissions that align with customer requirements and company objectives.

Skills & Qualifications:

Education: Bachelor’s degree in engineering (Mechanical, Electrical, Industrial or other related discipline).

Experience: 3-5 years of experience in bid support, tendering, proposal Engineering or related role. Experience working with EPC, construction, manufacturing, energy, oil & gas, infrastructure, or industrial projects is preferred.

Technical Skills:

• Tender and proposal preparation.
• Technical documentation and report writing.
• Cost estimation and bid costing.
• Contract and tender document review.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint).
• Knowledge of ERP systems and bid management tools.

Attention to Detail: High attention to detail to ensure accuracy in estimates and minimize errors.

Problem-Solving: Ability to assess risks, resolve issues, and identify cost-saving opportunities during the estimation process.

Communication: Excellent verbal and written communication skills to present estimates, reports, and project updates clearly to stakeholders.

Key Responsibilities:

Bid & Proposal Preparation

• Review tender documents, specifications, and customer requirements.
• Assist in the preparation of technical and commercial proposals.
• Coordinate with internal stakeholders to gather required bid information.
• Ensure all bid documents comply with tender requirements and company standards.
• Prepare bid documentation, executive summaries, technical write-ups, and compliance matrices.

Technical Support:

• Analyze project specifications, drawings, and scope of work.
• Support engineering teams in preparing technical solutions and project methodologies.
• Clarify technical requirements with customers and internal departments.
• Assist in risk assessment and technical feasibility reviews.

Tender Management:

• Maintain a bid register and track tender submission deadlines.
• Coordinate bid review meetings and ensure timely completion of action items.
• Monitor bid progress and manage document version control.
• Ensure submissions are completed accurately and within deadlines.

Cost Estimation & Commercial Support

• Support cost estimation and pricing activities.
• Coordinate with procurement teams to obtain supplier quotations.
• Assist in preparing BOQs (Bill of Quantities), costing sheets, and pricing summaries.
• Verify commercial compliance before bid submission.

Documentation & Compliance

• Maintain bid databases, templates, and standard proposal documents.
• Ensure adherence to company policies, quality standards, and client requirements.
• Support the development and continuous improvement of bid processes.
• Archive submitted bids and maintain records for future references.

Stakeholder Coordination

• Liaise with sales, engineering, procurement, finance, and legal teams.
• Coordinate customer clarification requests and responses.
• Support contract handover activities upon successful bid award.

Working Conditions:

• Full-time position.
• Office based

Compensation:

• Competitive salary and benefits package, > INR 35,000< INR 40,000
• Health, Personnel accidental and Term-Life insurance
• Up to INR 5K, medical assistance as per company policy
• Provident Fund (PF) as per legal requirement

Positions Open: 1

Pay: ₹35,000.00 - ₹40,000.00 per month

Benefits:

• Health insurance
• Leave encashment
• Life insurance
• Paid sick time
• Paid time off
• Provident Fund

Work Location: In person