Bidding Specialist

Bidding Specialist

About the Role

Biosite Medical Instruments, Inc. is seeking an experienced, detail-oriented, and highly organized Bidding Specialist to manage the preparation, review, submission, and monitoring of government and private-sector bids, tenders, and proposals.

The successful candidate must have actual work experience in bidding or tender preparation and be capable of handling strict deadlines, complex documentary requirements, and cross-functional coordination.

What You’ll Be Doing

• Review Invitations to Bid, Terms of Reference, RFPs, RFQs, ITTs, bid bulletins, technical specifications, and tender instructions
• Prepare bid checklists, timelines, responsibility matrices, and submission plans
• Gather and validate technical, legal, financial, regulatory, and administrative requirements
• Prepare, compile, format, and finalize bid documents based on prescribed requirements
• Ensure the completeness of permits, licenses, certifications, registrations, bid forms, notarized documents, and supporting attachments
• Coordinate with Sales, Product, Finance, Legal, Regulatory, Warehouse, Operations, and other concerned departments
• Assist in preparing price schedules, cost breakdowns, commercial proposals, and other financial bid documents
• Conduct quality and compliance checks to minimize errors, omissions, late submissions, and possible disqualification
• Facilitate electronic and physical bid submissions within the official deadline
• Prepare bid folders, envelopes, labels, seals, electronic files, and delivery arrangements
• Monitor bid openings, post-qualification activities, clarifications, notices of award, disqualifications, and other critical developments
• Maintain updated bid trackers, calendars, status reports, templates, and document repositories
• Ensure proper document control, filing, version management, confidentiality, and records retention
• Immediately escalate documentary gaps, compliance risks, deadline concerns, and critical bidding updates

Required Qualifications

• Bachelor’s degree in Business Administration, Marketing, Management, Finance, Legal Management, Procurement, or a related field

• Must have at least two (2) years of actual experience in bidding, tender preparation, proposal coordination, or bid documentation

• Applicants without relevant bidding or tender experience may not be considered

• Experience in government bidding, private-sector tendering, or both is required

• Working knowledge of bid documentation, eligibility requirements, technical and financial proposals, post-qualification requirements, and submission procedures

• Proficient in Microsoft Office, particularly Word, Excel, PowerPoint, and Outlook

• Strong written and verbal communication skills

• Excellent attention to detail, organization, and deadline management

• Able to review technical, legal, financial, and commercial documents accurately

• Capable of managing multiple bids in a fast-paced and deadline-driven environment

• Willing to attend bid openings and assist with physical submissions within Manila/NCR when required

Preferred Experience

• Bidding experience in medical devices, in-vitro diagnostics, pharmaceuticals, laboratory equipment, hospital supplies, healthcare products, or a related industry
• Experience coordinating with government agencies, hospitals, laboratories, and private healthcare institutions
• Familiarity with Republic Act No. 9184, procurement documentation, and post-qualification procedures
• Experience preparing bid securities, omnibus sworn statements, eligibility documents, technical specifications, and financial bid forms

Key Competencies

• Detail-oriented and compliance-focused
• Organized, analytical, and process-driven
• Proactive in monitoring deadlines and following up requirements
• Resourceful in resolving documentary and submission concerns
• Able to maintain the confidentiality of pricing and commercial information
• Committed to accuracy, accountability, quality, and timely execution